Recruitment Operations Associate

Company Description

insightsoftware is a global provider of comprehensive solutions for the Office of the CFO. We believe an actionable business strategy begins and ends with accessible financial data. With solutions across financial planning and analysis (FP&A), accounting, and operations, we transform how teams operate, empowering leaders to make timely and informed decisions. With data at the heart of everything we do, insightsoftware enables automated processes, delivers trusted insights, boosts predictability, and increases productivity. Learn more at insightsoftware.com

Job Description

Responsibilities:

• Preboarding – Offer accepted – Start Date 
  • (HROps) PowerAutomate Flow Admin (contractor and FTE) 
  • (HROps) Global New Hires Spreadsheet Admin 
  • (HROps) Contractor Hires Admin 
• Forms Owner (Jira (HROps) – SR Access, Contractor Extension/Term; MS – (TA) New Hire Notification, New Contractor Alert) 
• (TA) Global Background Checks & I-9’s (auditing, reverifications, adjudications) 
  • (TA) EMEA DBS Meetings 
  • (TA) US I-9 Section 2 Meetings 
• TA-ODT (auditing, maintenance, time sheets, PO’s, FAQ’s) 
• Ta-Scheduling – Leadership Level 
• TA MS Teams Channels Admin: 
  • AMER Onboarding 
  • EMEA Onboarding 
  • APAC Onboarding 
  • Global Talent Acquisition Team 
  • Recruiting Coordinators 
  • Preboarding 
• TA Email Inbox Admin
• Decks 
  • (TA) TA Monthly Meeting 
  • (HROps) Quarterly Board TA Slide 
  • (HROps) Weekly ELT  
• Global Offer Letters – Owns all template housed in SR 
  • Templates (TA) 
  • Adjustments in SR (TA + HROps as Admin) 
• (TA)  TA Admin 
• (TA) DEIB 
  • Hiring Pilar Lead (provide goals and updates to council) 
  • WoW Deck Updates & Presenter  
• (TA) Communication to the Business  
• Projects (offer letter project, Criteria templates) 
• (TA) Employee Referral Process (submittals, auditing, tracking) 
• (TA) HotSpots (newsletter teams channel) and Monthly Hot Jobs (Corporate Site)  
• (TA owns with Issues, Admin work with HR Ops) Job Postings (updates or changes and integration Admin-error alerts, etc.) 
• (TA) Acquisitions support for TA (BGC, I-9, SR Access, Assessments) 
• (HROPs) Monthly, Quarterly, Yearly HIRED Reports to TA leadership for Recruiter scorecards 
• (Shared) AUDITS (JDs, Interview Notes, BGC Certificates, Contractor Confidentiality Agreements) 
• (?) Criteria Corp (scores/reports, changes, unique links, SR comms with embedded links, reporting, etc.) 
• Active Vendor Mangement - Invoices/PO’s (outstanding/in process) 
  • LinkedIn 

All your information will be kept confidential according to EEO guidelines.

insightsoftware is an Equal Employment Opportunity employer and as such does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status, or any other classification protected by applicable discrimination laws. We are proud to be an equal opportunity workplace.

** At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located. **

insightsoftware About Us: Hear From Our Team - InsightSoftware (wistia.com)

Background checks are required for employment with insightsoftware, where permitted by country, state/province.

At insightsoftware, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or any other class protected by applicable law. We are proud to be an equal opportunity workplace.