Rockstar Games

Admin Coordinator

Senior Analytics Engineer

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Rockstar Games is seeking a talented Admin Coordinator for a full-time, in-office position in London. This role involves providing administrative support to the Senior Office Manager and Senior Management, coordinating business travel and accommodation, assisting with finance tasks like purchase orders and expenses, maintaining administration processes, and supporting new starter onboarding. The coordinator will also manage office supplies, assist with events, and provide general office support across two London studio locations.

Product Designer

<p class="my-4 text-gray-700 leading-relaxed">At Rockstar Games, we create world-class entertainment experiences.</p><p class="my-4 text-gray-700 leading-relaxed">Become part of a team working on some of the most rewarding, large-scale creative projects to be found in any entertainment medium - all within an inclusive, highly-motivated environment where you can learn and collaborate with some of the most talented people in the industry.</p><p class="my-4 text-gray-700 leading-relaxed">Rockstar is on the lookout for a talented Admin Coordinator who possess a passion for detail and thrives in a fast-paced environment.</p><p class="my-4 text-gray-700 leading-relaxed">This is a full-time, permanent and in-office position.</p><h4 class="text-lg md:text-xl font-semibold mt-6 mb-2 text-gray-800">WHAT WE DO</h4><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">We are a busy and organised team who ensure the smooth running of the day-to-day operations across our two studio locations.</li><li class="leading-relaxed">We support the Company’s goals and values, demonstrating them in all work activities and interactions.</li><li class="leading-relaxed">We are focused and we anticipate the needs of the Studio, providing positive and efficient support to the Studio and our visitors.</li></ul><h4 class="text-lg md:text-xl font-semibold mt-6 mb-2 text-gray-800">RESPONSIBILITIES</h4><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Provide administrative support to the Senior Office Manager and Senior Management team as required.</li><li class="leading-relaxed">Coordinate business travel, accommodation and hospitality arrangements for the London and International team and our visitors including business travel letters and support with immigration and entry requirements if needed.</li><li class="leading-relaxed">Coordinate arrangements for short term accommodation and care packages where required.</li><li class="leading-relaxed">Provide support with general finance tasks including processing purchase orders, setting up new suppliers, raising requests and assisting with monthly business expenses as required.</li><li class="leading-relaxed">Maintain Administration processes and procedures including visitor and studio access – ensuring correct fob access is allocated and preparing NDAs where applicable.</li><li class="leading-relaxed">Support with new starter onboarding including arrangements for their office and IT set up, preparing welcome bags and security access.</li><li class="leading-relaxed">Provide cover at reception during busier periods or break times as needed.</li><li class="leading-relaxed">Provide general office support as required, such as setting up meeting rooms, gathering orders, running errands and general day to day requests.</li><li class="leading-relaxed">Maintain office supplies, such as stationery, food and beverages and household items. Carrying out regular stock checks and placing orders as required.</li><li class="leading-relaxed">Provide support for internal and external events and employee related activities as required.</li><li class="leading-relaxed">Provide assistance with projects and activities where required.</li><li class="leading-relaxed">Provide cover for key areas of responsibility for the rest of the office support team as required.</li><li class="leading-relaxed">Provide in-person support cover across the two office locations as required.</li></ul><h4 class="text-lg md:text-xl font-semibold mt-6 mb-2 text-gray-800">QUALIFICATIONS</h4><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">2 years experience in an admin support role.</li><li class="leading-relaxed">High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.</li><li class="leading-relaxed">Strong typing and ICT skills, web and tech literate.</li></ul><h4 class="text-lg md:text-xl font-semibold mt-6 mb-2 text-gray-800">SKILLS</h4><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Highly self-motivated and proactive with ability to work both with minimal supervision and as part of a team environment.</li><li class="leading-relaxed">Ability to work swiftly and efficiently in a fast-paced environment and keep a level head while maintaining grace under pressure.</li><li class="leading-relaxed">Excellent organisational skills and attention to detail.</li><li class="leading-relaxed">Strong focus on customer service.</li></ul><h4 class="text-lg md:text-xl font-semibold mt-6 mb-2 text-gray-800">PLUSES</h4><p class="my-4 text-gray-700 leading-relaxed">Please note that these are desirable skills and are not required to apply for the position.</p><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Experience working within the Creative Industries – video games, film, television, music.</li><li class="leading-relaxed">Experience working as a Personal/Executive Assistant, liaising with all levels of a business.</li><li class="leading-relaxed">Experience using JDE systems, office management systems and procedures.</li><li class="leading-relaxed">Experience in booking corporate travel.</li></ul><h4 class="text-lg md:text-xl font-semibold mt-6 mb-2 text-gray-800">HOW TO APPLY</h4><p class="my-4 text-gray-700 leading-relaxed">Please apply with a CV and cover letter demonstrating how you meet the skills above. If we would like to move forward with your application, a Rockstar recruiter will reach out to you to explain next steps and guide you through the process.</p><p class="my-4 text-gray-700 leading-relaxed">Rockstar is committed to creating a work environment that promotes equal opportunity, dignity and respect. In line with this commitment, Rockstar will provide reasonable accommodations to qualified job applicants with disabilities during the recruitment process in order for such applicants to be considered for the position for which they are applying, as well as to qualified employees to enable them to perform the essential functions of their roles. If you need more information about Rockstar’s reasonable accommodation policies or process, or need to request an accommodation, please contact the Human Resources Department.</p><p class="my-4 text-gray-700 leading-relaxed">If you’ve got the right skills for the job, we want to hear from you. We encourage applications from all suitable candidates regardless of age, disability, gender identity, sexual orientation, religion, belief, race, or any other protected category.</p><p class="my-4 text-gray-700 leading-relaxed">#LI-GJ1</p>

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The National Operations team is seeking a highly organized and proactive Executive Assistant for Exhibition & Location Based Entertainment. This 18-month hybrid contract position in Toronto involves providing administrative support to the EVP and SVP, managing complex calendars, coordinating travel, processing expenses, and organizing meetings and large-scale conferences. The role requires a minimum of 5 years of administrative experience, with at least 2 years supporting executive-level leadership, and strong Microsoft Office, accounting, and expense reporting system knowledge.

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<h1 class="text-3xl md:text-4xl font-extrabold mt-6 mb-4 text-gray-900 tracking-tight">Executive Assistant, Exhibition & Location Based Entertainment (18 Month Contract)</h1><p class="my-4 text-gray-700 leading-relaxed"><strong>Work location:</strong> Home Office 1303 Yonge St</p><p class="my-4 text-gray-700 leading-relaxed"><strong>City:</strong> Toronto</p><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">What you will do:</h2><p class="my-4 text-gray-700 leading-relaxed">The National Operations team is currently seeking a highly organized and proactive Executive Assistant, Exhibition & Location Based Entertainment (LBE) to provide administrative support to the Executive Vice President, Exhibition & LBE and the Senior Vice President, National Operations.</p><p class="my-4 text-gray-700 leading-relaxed">Note: This is a hybrid position (3 in-office days per week) based at our Toronto office located at 1303 Yonge St. This is an 18-month contract position.</p><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Main Responsibilities:</h2><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Provide executive-level administrative support to the EVP, Exhibition & LBE and SVP, National Operations</li><li class="leading-relaxed">Manage complex calendars, coordinate travel, and process expense reports</li><li class="leading-relaxed">Coordinate onsite/offsite meetings and activities including agendas, materials, AV, logistics, and catering</li><li class="leading-relaxed">Lead the coordination and logistics of an annual, large-scale, three-day conference; managing event planning, venue coordination, budget tracking, invoicing, and stakeholder communications with planning committees and regional teams</li><li class="leading-relaxed">Assist with planning and scheduling for the annual Road Show and ongoing theatre visits throughout the year</li><li class="leading-relaxed">Support effective collaboration across the Exhibition and LBE teams, ensuring operational efficiency</li><li class="leading-relaxed">Prepare expenditure documents, code invoices, and maintain related tracking</li><li class="leading-relaxed">Handle confidential information with discretion and manage sensitive projects within required timelines</li><li class="leading-relaxed">Draft correspondence, reports, and presentations, including preparing polished PowerPoint materials</li><li class="leading-relaxed">Manage mail/couriers and maintain files</li></ul><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">The ideal candidate must have:</h2><ul class="list-disc list-inside my-5 pl-5 space-y-2 text-gray-700"><li class="leading-relaxed">Minimum of 5 years of administrative experience, with at least 2 years supporting executive-level leadership</li><li class="leading-relaxed">Intermediate to advanced knowledge of Microsoft Office and basic accounting skills</li><li class="leading-relaxed">Intermediate knowledge of expense reporting and accounting systems</li><li class="leading-relaxed">Be a self-starter with the ability to take initiative and work effectively in a team or independently</li><li class="leading-relaxed">A demonstrated ability to manage effective communication and working relationships with head office, multiple remote offices and theatres throughout Canada</li><li class="leading-relaxed">Be detail oriented, have excellent oral and written communication skills, and demonstrate ability to manage conflicting priorities</li><li class="leading-relaxed">Possess a strong guest service focus and have effective interpersonal and time management skills</li><li class="leading-relaxed">Use discretion and judgment necessary to treat confidential items and assignments appropriately</li><li class="leading-relaxed">Background in theatre management, retail or hospitality environments is an asset</li><li class="leading-relaxed">Ability to speak and write in French is an asset</li></ul><h2 class="text-2xl md:text-3xl font-bold mt-10 mb-4 border-b pb-2 text-gray-800">Inclusion & Diversity</h2><p class="my-4 text-gray-700 leading-relaxed">Cineplex, its subsidiaries, and affiliates are equal opportunity employers with a commitment to hiring and retaining a diverse workforce. 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