Accounts Payable Clerk

5 Months ago • Upto 2 Years • $50,000 PA - $55,000 PA

Finance

Job Description

The Accounts Payable Clerk supports the finance team in day-to-day operations, handling tasks such as preparing journal entries, maintaining ledgers, managing vendor inquiries, processing expense reports, and performing bank reconciliations. This role requires strong analytical and communication skills, the ability to adapt to changing needs, and proficiency in accounting systems. Responsibilities include managing the AP inbox, ensuring documentation completeness, preparing payments, and collaborating with other departments. The position also involves contributing to year-end audits and participating in finance projects to drive efficiencies and innovation.

Good To Have:

Knowledge of the Visual Effects industry

Must Have:

Manage accounts payable inbox and vendor inquiries
Process expense reports and credit card reconciliations
Prepare bank reconciliations and monthly reports
Proficient in accounting systems (SAP ByDesign is an asset)
Excellent communication and analytical skills

Perks:

Extended healthcare (100% covered)
Up to 8 paid Health and Wellness days per year

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Position: Accounts Payable Clerk

Hiring Range: $50,000 to $55,000/year for a 40 hour work week

Term Contract: May 2025 - 1-year contract

Company Benefits: Extended healthcare from day 1, premiums 100% covered by Image Engine, up to 8 paid Health and Wellness days per year.

Candidates are required to be based in British Columbia

ABOUT IMAGE ENGINE

Image Engine is a world-class VFX studio based in Vancouver, BC, that has built a reputation for

excellence in the visual effects industry since 1995. We specialize in crafting stunning visual effects for feature films and television with an award-winning portfolio that includes The Book of Boba Fett, The Mandalorian, Game Of Thrones, Lost in Space, Jurassic World, and District 9.

We offer a full range of visual effects services, from concept designs and pre-visualization to CG animation, compositing, and explosive volumetric digital effects. Our crew is passionate about storytelling and pushing the artistic and technical boundaries to deliver the highest quality work on every project. R&D is central to our philosophy of driving creativity through innovation and we're committed to continually evolving our robust production pipelines.

At Image Engine, we value diversity and teamwork, and we're proud to foster a workplace culture that is supportive, respectful, and empowering. We believe that our success is a reflection of our exceptionally talented team, and we're always looking for passionate and dedicated individuals to join us on our mission to create unforgettable visual experiences. Join our team and be part of something extraordinary.

POSITION PURPOSE

Supporting the finance team, the AP Clerk will assist with the day-to-day operations of the department. They are responsible for a variety of duties including preparing journal entries, maintaining the ledger, dealing with employee queries, reconciliations, and processing expenses. This position has no two days the same and will require the ability to adapt to the needs of the department.

DUTIES & RESPONSIBILITIES

Be the first point of contact for all Accounts Payable related enquiries and queries
Manage accounts payable inbox, inquiries, and vendors and ensure completeness of documentation
Manage expense reports and credit card reconciliations
Prepare monthly bank reconciliations
Performs monthly data integrity checks and balancing reports for AP, correcting where required
Be able to forecast and manage payment due dates and make payments timely
Prepare weekly cheque runs and wire payments
Update the team on deadlines and tasks on a weekly basis
Challenge the status quo to drive efficiencies and innovation
Take direction from senior team members
Create a positive and safe work environment
Learn from mistakes and reflect to develop

COLLABORATION

Support the finance team with administration tasks
Collaborate with the finance team to ensure deadlines are met, given the nature of this role
Assist with year-end audit requirements and prepare annual audit working papers and supporting documents
Contribute to finance projects and initiatives
Collaborate with other departments to solve issues, create processes and ensure clear communication to the wider studio
Work closely with the production team to ensure information flows appropriately

ADAPTABILITY