Accounts Payable Specialist
Job Summary
Job Description
We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our accounting team. The ideal candidate will demonstrate strong time management skills, exceptional attention to detail, and the ability to communicate effectively and professionally. The Accounts Payable Specialist will play a key role in promoting the accuracy of our financial records, ensuring compliance to company policy, and maintaining positive relationships with vendors.
Must have:
- Onboard new vendors by collecting documentation, verifying information, and accurately entering data.
- Process invoices in a timely manner, ensuring appropriate coding to company subsidiaries, general ledger accounts, and departments.
- Review corporate credit card transactions and employee expense reimbursements, ensuring adherence to all policy requirements and proper coding to the general ledger.
- Monitor approval flows to ensure transactions are processed and paid on time.
- Participate in the monthly close process by collecting detailed information regarding expenses incurred in the prior period in order to support accruals.
- Monitor assigned email inboxes, resolving requests and responding to inquiries from vendors and internal stakeholders.
- Provide support for external audits and tax filings.
- 2-3 years of relevant experience with accounts payable, corporate credit card transactions, and employee expense reimbursements.
- Experience with invoice and expense management software.
- Experience with ERP systems.
- Proficiency with Microsoft Excel.
Good to have:
- Experience with Ramp (invoice and expense management software).
- Experience with NetSuite (ERP systems).
9 skills required
Job Details
About the Team:
The AlphaSense Finance team is responsible for efficiently driving the creation of enterprise value by supporting capital allocation decisions across the business. We exist to help the company make intelligent, data-driven decisions through financial analysis; scenario modeling; tracking, interpreting and disseminating key performance indicators; and by serving as a critical thought partner to senior leadership.
About the Role:
We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our accounting team. The ideal candidate will demonstrate strong time management skills, exceptional attention to detail, and the ability to communicate effectively and professionally. The Accounts Payable Specialist will play a key role in promoting the accuracy of our financial records, ensuring compliance to company policy, and maintaining positive relationships with vendors.
What You’ll Do:
- Onboard new vendors by collecting documentation, verifying information, and accurately entering data.
- Process invoices in a timely manner, ensuring appropriate coding to company subsidiaries, general ledger accounts, and departments.
- Review corporate credit card transactions and employee expense reimbursements, ensuring adherence to all policy requirements and proper coding to the general ledger.
- Monitor approval flows to ensure transactions are processed and paid on time.
- Participate in the monthly close process by collecting detailed information regarding expenses incurred in the prior period in order to support accruals.
- Monitor assigned email inboxes, resolving requests and responding to inquiries from vendors and internal stakeholders.
- Provide support for external audits and tax filings.
- Performs other related duties as assigned.
Who You Are:
- 2-3 years of relevant experience with accounts payable, corporate credit card transactions, and employee expense reimbursements.
- Strong interpersonal skills and the ability to communicate effectively with both internal and external stakeholders.
- Exceptional attention to detail and accuracy.
- Professional demeanor and strong work ethic.
- Ability to work independently and collaboratively in a team environment.
- Experience with invoice and expense management software, Ramp preferred.
- Experience with ERP systems, NetSuite preferred.
- Proficiency with Microsoft Excel.
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