Accounts Payable Specialist

Description

The Opportunity:

We are looking for a knowledgeable and enthusiastic Accounts Payable Specialist to join our Finance team. This person will manage invoices, liaise with various departments regarding payments, and interact with vendors.

Key Responsibilities:

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• Vendor Onboarding experience, knowledge of W-9’s, W-8BEN’s, acceptable banking support and credentials, 1099’s
• Inputting invoices into the general ledger accounting system, including posting to proper business unit, department and account codes in an accurate and timely manner.
• Establishing good relationships across departments and business units to obtain proper approvals for invoices.
• Ensuring that all approved invoices are prioritized and paid in accordance with cash discount potential and payment terms.
• Understanding vendors used by the Company, related agreements and payment terms to support accrued expense estimation.
• Allocating certain bills to different business units, departments and subsidiaries.
• Ensuring only approved vendors are established in the general ledger accounting system.
• Processing Electronic Funds Transfer requests, Check requests, and wire transfer requests.
• Matching invoices to payment requests, obtaining all signatures and approvals for payments and distributing accordingly.
• Reconciling vendor statements; researching and correcting discrepancies; responding to vendor inquiries.
• Maintaining files and documentation thoroughly and accurately, in accordance with Company policy and accepted accounting practices.
• Developing/maintaining payable aging reports and files on vendor account balances; reconciling monthly.
• Employee expense report auditing against the Company’s established policies.
• Understanding of payment application to the invoice and interface with treasury team for bank reconciliation.
• Must have experience in month end accrual process to ensure accuracy in monthly and quarterly expense variance analysis.
• Interfacing with management in various departments, including engineering, sales, operations, technology and legal

Job Qualifications:

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• A.A. or B.S. in Accounting preferred
• 3 or more years of experience in accounts payable or general accounting functions
• Excellent interpersonal skills including verbal and written communication
• Experience with Oracle Fusion a plus
• Pride in accuracy and attention to detail
• High level of organizational skills
• Proficient in Microsoft Office software applications; primarily Excel.
• Ability to work well in a fast-paced professional office environment
• Familiarity with handling intercompany transactions and reconciliations
• Experience with international transactions and foreign exchange a plus
• Great follow up skills, ability to take initiative and think out of the box
• Team Player
• Ability to meet deadlines
• Exposure and experience in Sarbanes Oxley a plus
• A successful candidate will be passionate about technology and possess a genuine curiosity and enthusiasm for exploring and applying AI.

About Ziff Davis

Ziff Davis (NASDAQ: ZD) is a vertically focused digital media and internet company whose portfolio includes leading brands in technology, shopping, gaming and entertainment, connectivity, health, cybersecurity, and martech. Today, Ziff Davis is focused on seven key verticals – Technology, Connectivity, Shopping, Entertainment, Health & Wellness, Cybersecurity and Marketing Technology. Its brands include IGN, Mashable, RetailMeNot, PCMag, Humble Bundle, Spiceworks, Ookla (Speedtest), RootMetrics, Everyday Health, BabyCenter, Moz, iContact and Vipre Security.

Our Benefits

Ziff Davis offers competitive salaries in addition to robust, health and wellness-focused benefits. We are committed to work-life balance with paid time off when you need it.

At Ziff Davis, we remain dedicated to creating an environment where everyone feels valued, respected, and empowered to succeed. We offer Employee Resource Groups, company-sponsored events, and regular opportunities for professional growth through educational support, mentorship programs, and career development resources. Our employees are recognized and celebrated through employee engagement programs and recognition awards.

If you're seeking a dynamic and collaborative work environment where you can see the direct impact of your performance and thrive both personally and professionally, then Ziff Davis is the place for you.

Ziff Davis is an Equal Opportunity Employer. At Ziff Davis, Diversity, Equity, and Inclusion (DEI) has always been about fairness, equal​ opportunity, and belonging.​ DEI enables us to attract and retain the best talent, regardless of background or circumstances, while​ enabling our thousands of employees worldwide to thrive​.