Administrative Assistant

5 Hours ago • All levels

Job Summary

Job Description

The Administrative Assistant will report to the Team Lead, Strategic Account Solutions, and be part of the TransPerfect Production team. This role involves providing comprehensive administrative support to the global Strategic Account Solutions team, including managing project set-ups, tracking schedules, resolving invoicing issues, aiding Client Services Associates, managing team emails, and running reports to ensure customer satisfaction and improve team efficiency.
Must have:
  • Complete administrative tasks including project set-ups, creating and tracking schedules for individual projects and department.
  • Contribute to improving the efficiency of the Strategic Account Solutions (SAS) team and improving the client experience by providing administrative support to the team.
  • Billing duties: resolving invoicing issues, following up internally to ensure jobs are billed in a timely fashion.
  • Aid Client Services Associates in daily tasks as needed.
  • Manage team emails and replying to simple queries from the Production team and the client with guidance from manager.
  • Run reports for the Strategic Account Solutions team’s ongoing projects, organize information, provide initial assessments and tracking their progress.
  • Ensure customer satisfaction at all times.
  • Complete all other tasks that are deemed appropriate for the role and assigned by the manager/supervisor.
Good to have:
  • Avid curiosity and desire to improve processes.
  • Fluency in a foreign language.
  • Experience with a translation or localization company.
  • Prior translation industry experience.

Job Details

Job description

The Admin Assistant will be reporting to the Team Lead, Strategic Account Solutions and part of the TransPerfect Production team. The Administrative Assistant from Strategic Account Solutions assists with administrative duties and support for the global Strategic Account Solutions team.

Responsibilities

  • Complete administrative tasks including project set-ups, creating and tracking schedules for individual projects and department.
  • Contribute to improving the efficiency of the Strategic Account Solutions (SAS) team and improving the client experience by providing administrative support to the team.
  • Billing duties: resolving invoicing issues, following up internally to ensure jobs are billed in a timely fashion.
  • Aid Client Services Associates in daily tasks as needed.
  • Manage team emails and replying to simple queries from the Production team and the client with guidance from manager.
  • Run reports for the Strategic Account Solutions team’s ongoing projects, organize information, provide initial assessments and tracking their progress.
  • Ensure customer satisfaction at all times.
  • Complete all other tasks that are deemed appropriate for the role and assigned by the manager/supervisor.

Job requirements

Required Skills and Qualifications

  • Minimum Bachelor’s degree or its equivalent.
  • Proficiency in Microsoft Office (Word, Excel, Outlook), Internet software.
  • Superior written and spoken communication skills in English.
  • Strong organizational skills, attention to detail, and the ability to multi-task.
  • Strong problem solving/critical thinking skills.

Preferred Skills

  • Avid curiosity and desire to improve processes.
  • Fluency in a foreign language.
  • Experience with a translation or localization company.
  • Prior translation industry experience.

In order to apply, please submit your CV in English

Similar Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

Similar Skill Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

Jobs in São Paulo, São Paulo - State of São Paulo, Brazil

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

Similar Category Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

About The Company

The world's best businesses know that potential customers can be anywhere. TransPerfect helps our clients to be everywhere. With global headquarters in New York and offices in 140+ cities across six continents, TransPerfect is the world's largest provider of language services and related technologies.


The TransPerfect family of companies enables organizations to speak the language of global business through:


- Translation and Language Services

- Website and Software Localization

- Globalization Management Technology

- Multicultural Marketing

- Legal Support and E-Discovery

- E-Learning Platform Internationalization

- Multimedia and Studio Solutions

- Interpretation and Call Center Support

São Paulo, State Of São Paulo, Brazil (On-Site)

Boston, Massachusetts, United States (On-Site)

Hong Kong (On-Site)

Barcelona, Catalonia, Spain (Hybrid)

New York, New York, United States (On-Site)

Chicago, Illinois, United States (On-Site)

New York, New York, United States (On-Site)

San Francisco, California, United States (On-Site)

Los Angeles, California, United States (On-Site)

Casablanca, Casablanca-Settat, Morocco (Hybrid)

View All Jobs

Get notified when new jobs are added by TransPerfect

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug