Assistant Company Secretary

Responsibilities

• Corporate Governance & Compliance
• Ensuring the organization complies with the Companies Act, FEMA, and other applicable laws.
• Maintaining and updating statutory records, registers, and documents.
• Preparation and filing of statutory returns, reports, and other various forms with relevant regulatory authorities across the globe, where applicable.
• Assisting in ensuring good governance practices within the organization.


• Board and Committee Meetings
• Supporting the Company Secretary in organizing and coordinating Board Meetings, AGMs, and Committee Meetings.
• Drafting notices, agendas, resolutions, and minutes under the supervision of the Company Secretary and tracking action items.


• Regulatory Fillings
• Assisting in the preparation and filing of required forms and returns with:
• 1) Ministry of Corporate Affairs (MCA)
• 2)Reserve Bank of India (RBI), where applicable
• 3)Depository and Depository participants.
• 4)RTA


• Secretarial Support & Corporate Records Management:
• Managing day-to-day secretarial functions like drafting letters, handling correspondence, and maintaining compliance trackers.
• Assisting in preparing disclosures, declarations, and reports (e.g., Directors' Report, Annual Return).
• Maintain accurate and up-to-date corporate records, including registers of members, directors, and other key information.
• Ensure the security and confidentiality of all corporate documents and information.


• Due Diligence & Legal Support
• Supporting legal and secretarial due diligence during mergers, acquisitions, or fundraising.
• Assisting in drafting, vetting, and reviewing legal documents under supervision. where applicable

Skills

• Technical Skills: Sound knowledge of corporate law, Securities Law, and Contract Law. Familiarity with MCA21 and other compliance portals.
• Soft Skills, Communication (written and verbal), Interpersonal Skills, Time Management, Attention to Detail, Ethical judgment, and a sense of responsibility.

Experience and Qualifications

• Minimum 2 to 3 years of experience as a Company Secretary, preferably in Banking / Fintech industry.
• LLB or equivalent legal qualification is a plus.
• Member of the Institute of Company Secretaries of India (ICSI).
• understanding of international business practices and cross-cultural communication.
• Ethical standards and a commitment to integrity and compliance.