Business Operations Associate
Job Summary
Job Description
The Business Operations Associate is responsible for entity setup, compliance, and subsidiary management, including corporate insurance worldwide. This role involves assisting in the development of the global corporate entity structure, establishing new subsidiaries, obtaining legal representation and compliance partnerships, and managing corporate records. The associate will also oversee global corporate insurance policies, ensuring proper coverage and managing broker relationships. Additionally, the role focuses on identifying and implementing process improvements in compliance and staying updated on legal changes. The ideal candidate possesses strong project management skills and the ability to work in a dynamic environment, with proficiency in Microsoft Excel and PowerPoint, exceptional analytical and organizational skills, and excellent communication abilities.
Must have:
- Entity/Subsidiary Management
- Corporate Insurance Management
- Process Improvement
- Proficiency in Microsoft Excel and PowerPoint
- Exceptional analytical and organizational skills
- Strong attention to detail
- Great project management skills
- Effective communication and collaboration skills
- Proficiency in spoken and written English
- Ability to manage multiple projects and meet deadlines
Good to have:
- Bachelor's degree in Accounting, Finance, or related field
- CPA or equivalent certification preferred
- Experience in domestic and international tax
6 skills required
Job Details
The Business Operations Associate will be responsible for ensuring entity setup, compliance and subsidiary management as well as corporate insurance worldwide. The ideal candidate will have 2+ years of experience in handling entity establishment and maintenance across multiple jurisdictions, strong project management skills and the ability to work in a dynamic, fast-paced environment.
Please Note: This role requires availability during Eastern Standard Time (EST) business hours (e.g., 9 AM – 5 PM EST). Candidates located in Poland must be willing and able to work during this time zone.
WHAT YOU WILL DO:
- Entity/Subsidiary Management:
- Corporate Insurance:
- Process Improvement:
● Assist in the development and assessment of the global corporate entity structure to enable sales growth, and employee talent, and mitigate risk.
● Establish new corporate subsidiaries as necessary under this plan based on guidance provided by upper management
● Obtain all necessary legal representation and compliance partnerships to legally incorporate, register for business and tax purposes, and comply with all ongoing regulatory compliance as mandated by law, including but not limited to mandated disclosures, audit requirements, statements of information, annual reports, and preparing and executing Board resolutions for this purpose.
● Become a subject matter expert regarding incorporation and ongoing compliance based on our expansion efforts in any country in which the company desires to operate.
● Rigorously maintain all corporate records such as Board minutes, Board resolutions, dates of incorporation, account numbers, and reporting requirements, and advise Accounting, Legal, and Finance departments of any ongoing obligations in which they may need to participate.
● Advise stakeholders regarding any changes to the plan as the company grows. Assist HR, Accounting, Finance, and Sales when first operating in new countries or regions
● Ensure accurate and timely filing of all regulatory requirements.
● Responsible for obtaining proper coverage, renewing expiring policies, and managing broker and provider relationships for all global corporate insurance policies including property, general liability, commercial automobile, umbrella liability, specific foreign required coverages, errors & omissions, cyber, crime, and executive liability. Assess coverage needs annually or as new developments dictate
● Identify and implement improvements in compliance.
● Stay updated on changes in laws and recommend necessary adjustments to ensure compliance.
WHAT YOU BRING:
- Bachelor’s degree in Accounting, Finance, or a related field; CPA or equivalent certification preferred.
- Minimum of 4-6 years of experience in domestic and international tax, with exposure to direct and indirect taxes.
- Proficiency in Microsoft Excel and PowerPoint, including advanced functions.
- Exceptional analytical and organizational skills with strong attention to detail.
- Great project management skills
- Effective communication and collaboration skills.
- Proficiency in spoken and written English is required. The successful candidate will communicate regularly with international teams and must be able to write reports and participate in meetings in English.
- Ability to manage multiple projects and meet deadlines.
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