Executive Assistant

About LegalZoom

As the industry leader for over 20 years, innovation remains at the center of all we do. We're creative thinkers and problem solvers with a passion for building legal and tax products that make a positive impact on the world, and we're always looking for exceptional people to push us further.

At LegalZoom.com, Inc. we have transformed the legal industry with the launch of our cloud-based services and groundbreaking technology. Millions of customers have counted on us to officially start and run businesses, protect brands and intellectual property, and look after loved ones through wills and trusts. We're here to make legal help accessible to all.

With us, you'll do work that's as rewarding as it is challenging with a team where every voice matters and diversity, equality, and inclusion are truly embraced. Together, we'll continue to democratize the law and make a real difference in the lives of millions.

Overview

Here at LegalZoom, we look to the EA team as partners to their executives, offering high-quality tactical and thoughtful support to their leader(s) and teams. In this role, we are looking for someone who will work closely with their leaders to look ahead to plan and organize calendars, meetings, meeting prep, events, travel, and more. A great fit for this role will also strive to proactively and deeply understand the organization's needs, advocating for cultural improvements, nurturing relationships, and driving work to impact the health of their teams.

LegalZoom’s EA team delivers detail-oriented day-to-day management of calendars, meeting materials, team support, and facilitation. A successful candidate will be eager and able to partner with the team and deliver successfully against high standards.

You will

• Should have a minimum of 5+ years of experience with a global organization and supporting international teams.
• Support Site Leader/Managing Director/VP level leaders across our organization.
• Manage complex executive calendars, balancing competing priorities.
• Coordinate presentations and presentation material
• Drive cultural engagement within your organization and site.
• Execute high-quality event planning for large meetings, off-site and team motivation events, and holiday events.
• Attend, prep, and manage senior staff meetings as an active member, including full participation and deliverables.
• Manage the administrative support with financial processes (PO creation/accruals, check-requests, expense report(s), etc.)
• Support onboarding for new hires reporting to your leader(s).
• Communicate clearly and comfortably across multiple mediums with varying levels of seniority.
• Coordinate complex international and domestic travel, including supporting visa processing.
• Other miscellaneous administrative responsibilities.

You have

• Critical thinking & problem solving: Proven, demonstrated critical thinking and problem-solving skills to drive progress and get ahead of your leader(s).
• Great communication: Communicate clearly, at multiple levels and with diverse audiences.
• Team player: Work collaboratively and comfortably with teams–across all seniority levels. Collaborate with and support your peer EAs.
• Nimble: Flexible and responsive as schedules, priorities and business landscapes change.
• Proactive/Self-starter: Thinks two steps ahead, anticipating the needs of your executive and preparing for those needs without explicit direction.
• Professional: Operate professionally and thoughtfully as an extension of the executive brand. Use discretion in handling details of a highly confidential and sensitive nature. Exercise excellent judgment within areas of responsibility and understand and demonstrate LegalZoom’s core values.
• Organized & detail driven: Organize and provide a business environment to enable leaders to focus on high-impact responsibilities; utilize tools and time-management skills to prioritize and handle multiple tasks in a fast-paced environment with the utmost attention to detail.
• Fast learner: Has a desire and drive to learn new things and quick to acclimate and learn when needed.
• Ability to leverage technology for efficiency
• Should have experience working for a global company and multicultural environment