Executive Assistant

NBCUniversal Global TV Distribution is seeking an Executive Assistant to support the Chief Financial Officer of Global TV Distribution. This role involves managing complex calendars across multiple time zones, coordinating travel, processing expenses, and acting as a liaison for Finance & Accounting teams. The assistant will also handle onboarding new employees, maintaining financial reports, assisting with presentations, and performing general administrative tasks, ensuring smooth communication and strict confidentiality within a dynamic media and entertainment environment.

Must Have

• Manage multiple schedules, including complex calendars with multiple time zones
• Coordinate and book travel for CFO and process expense reports
• Provide smooth communication and maintain credibility with senior management
• Maintain strict confidentiality and professionalism
• Act as a liaison for Finance & Accounting teams
• Assist with onboarding new employees, including equipment and IT requests
• Maintain, organize, prepare copies of and/or distribute financial reports and other documents
• Assist in creating and assembling PowerPoint presentations
• Perform basic administrative tasks (e.g., faxing and photocopying)
• Assist other department members with basic research gathering and data analysis
• Maintain contact lists
• Take and distribute meeting notes as needed
• Schedule and run regular staff meetings, including agenda and coordinating guest speakers
• High School Diploma/GED
• 5+ years of Executive Assistant experience
• Proficient in Microsoft Word, Outlook, PowerPoint, and Excel

Good to Have

• Bachelor's degree
• Knowledge of all basic office equipment
• Exceptional verbal and written communication skills
• Executive-level interpersonal and customer service skills
• Ability to maintain department business with the utmost confidentiality
• Detail-oriented
• Organized in approach and execution of work
• Team player
• Ability to think clearly and quickly under pressure
• Comfortable with changing deadlines

Perks & Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• Variety of other discounts and perks

About Us:

NBCUniversal Global TV Distribution is responsible for the licensing and distribution of NBCUniversal product to all forms of television and streaming platforms in the U.S., Canada and in over 200 territories internationally. NBCUniversal’s content portfolio includes a vast and diverse library of more than 6,500 feature films and 170,000 television episodes, including current and classic titles, non-scripted programming, kids, sports, news, long-form and short-form programming from Universal Pictures, Focus Features, Universal Television, UCP, Universal International Studios, Sky Studios, Universal Television Alternative Studio, NBC Late Night properties, DreamWorks Animation, Telemundo, Universal Pictures Content Group, as well as locally produced content from around the world, and more. Global TV Distribution is a division of Comcast NBCUniversal.

Overview:

The Executive Assistant reports to Chief Financial Officer of Global TV Distribution. This assistant is responsible for managing schedules, answering phones, and routing calls, coordinating meetings, arranging video conferences, and collating reports for meetings.

Responsibilities

• Ability to manage multiple schedules.
• Manages complex calendar while coordinating with multiple time zones across, handling last minute schedule changes with precision.
• Coordinate and book travel for CFO including flights, hotels, and processing travel expense reports.
• Provides a bridge for smooth communication; demonstrates leadership to maintain credibility, trust and support with senior management staff and their immediate team.
• Maintain strict confidentiality and professionalism when dealing with sensitive topics.
• Act as a liaison for Finance & Accounting teams, keeping teams informed and up to date on company communications and departmental changes.
• Assist with onboarding of new employees including equipment and IT requests.
• Maintain, organize, prepare copies of and/or distribute financial reports and other documents.
• Assist in creating and assembling PowerPoint presentations.
• Performs basic administrative tasks, e.g., faxing and photocopying.
• Assists other department members as necessary, including basic research gathering and data analysis.
• Maintains contact lists.
• Take and distribute meeting notes as needed.
• Schedules and runs regular staff meetings, including putting agenda together, running presentation, and coordinating with guest speakers.
• Additional duties and projects as needed.

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the company

Qualifications

Basic Requirements

• High School Diploma/GED Required; Bachelor's degree preferred.
• 5+ years of Executive Assistant experience.
• Proficient in Microsoft Word, Outlook, PowerPoint, and Excel.

Desired Characteristics

• Knowledge of all basic office equipment required.
• Exceptional verbal and written communication skills.
• Must consistently demonstrate a high quality of work performed, both accurately and efficiently.
• Executive-level interpersonal and customer service skills are required to effectively deal with all levels of internal and external clients.
• Must be able to maintain department business with the utmost confidentiality.
• Detail Oriented – Pays attention to multiple details and tasks while minimizing errors.
• Organization – organized in approach and execution of work to manage multiple tasks effectively.
• Team Player – Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas.
• Demonstrated ability to think clearly and quickly under pressure and be comfortable with changing deadlines.

Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company-sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000._

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.