Executive Assistant & Office Manager
Job Description
- Experience in budget tracking, travel coordination, event planning, and stakeholder engagement
- Comfort working across multiple teams, time zones, and with external partners
- A proactive, problem-solving mindset and a focus on efficiency
- 5+ years experience as executive assistant or administrative manager
- Ability to maintain confidentiality and professionalism
- Strong organizational skills and attention to detail
- Manage multiple priorities in a fast-paced setting
- Improve processes and bring order out of chaos
- Strong sense of urgency for assigned projects
- Proficiency with Google Suite, MS Office Suite, Adobe Suite, MacOS
- Familiarity with communications and government affairs
- Excellent written and verbal communication skills
- Build relationships and act as gatekeeper for C-level executives
- Proactive management of complex executive calendars
- Coordinate meetings and handle logistics
- Arrange domestic and international travel
- Plan and execute team meetings and corporate events
- Track team tasks, budgets, and meeting schedules
- Oversee all administrative duties and office operations
- Process expense reports, purchase orders, and budget reconciliations
- Prepare meeting agendas, take minutes, and maintain records
- Equity program
- Bonus program
- Wellness allowance
- Medical benefits
- Dental benefits
- Vision benefits
- 401(k)
Building the Future of Crypto
Our Krakenites are a world-class team with crypto conviction, united by our desire to discover and unlock the potential of crypto and blockchain technology.
What makes us different?
Kraken is a mission-focused company rooted in crypto values. As a Krakenite, you’ll join us on our mission to accelerate the global adoption of crypto, so that everyone can achieve financial freedom and inclusion. For over a decade, Kraken’s focus on our mission and crypto ethos has attracted many of the most talented crypto experts in the world.
Before you apply, please read the Kraken Culture page to learn more about our internal culture, values, and mission. We also expect candidates to familiarize themselves with the Kraken app. Learn how to create a Kraken account here.
As a fully remote company, we have Krakenites in 70+ countries who speak over 50 languages. Krakenites are industry pioneers who develop premium crypto products for experienced traders, institutions, and newcomers to the space. Kraken is committed to industry-leading security, crypto education, and world-class client support through our products like Kraken Pro, Desktop, Wallet, and Kraken Futures.
Become a Krakenite and build the future of crypto!
Proof of work
The team
We are seeking a highly organized and proactive Executive Assistant to support our External Affairs team. This role provides high-level administrative support, oversees day-to-day office operations, and ensures key projects, budgets, travel, and events run seamlessly. The ideal candidate brings experience or familiarity with communications and government affairs, enabling them to operate confidently in a fast-paced environment. We are passionate about the mainstream adoption of cryptocurrency and the technology that underpins it. The team embraces hyper-transparency, fostering an environment of open dialogue, candid discussions and constructive feedback, staying adaptable in the ever-evolving digital asset space.
This position will be based in Kraken’s Washington, D.C. office and requires in office presence Mon - Fri 5 days a week.
Internal title used within company will be: Executive Assistant & Office Manager
The opportunity
- Relationship Management: build relationships with the broader team while acting as a gatekeeper for the C-level executives - anticipate problems before they arise by planning for multiple contingencies and maintaining awareness of potential challenges
- Calendar & Scheduling: Proactive management of complex executive calendars, coordinate meetings, handle logistics for internal and external appointments, manage competing deadlines, and review incoming requests to ensure they are on the Executive’s to-do list with all the necessary information.
- Travel Planning: Arrange and coordinate domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.
- Event Support: Plan and execute team meetings, off-sites, and other corporate or stakeholder events, including vendor coordination and on-site logistics
- Team Coordination: Track and oversee team tasks, budgets, and meeting schedules to ensure deadlines and deliverables are met.
- Office Management: Oversee and support all administrative duties in the office and ensure smooth operations - serve as the primary point of contact for office needs, supplies, and vendor relationships to maintain a productive workspace.
- Financial Administration: Process expense reports, purchase orders, budget reconciliations, and receipts / invoices tracking and submittal with accuracy and timeliness.
- Documentation: Prepare meeting agendas, take minutes, and maintain organized records of key projects and initiatives.
- Additional duties and responsibilities as assigned
Skills you should HODL
- 5+ years of proven experience as an executive assistant, administrative manager, or similar role supporting senior leadership.
- Ability to maintain confidentiality using discretion and professionalism when handling sensitive information.
- Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities in a fast-paced setting with strong personalities and demanding timeframes
- Natural talent to effortlessly improve a process and the uncanny ability to bring order out of chaos, as well as remaining calm during periods of disorganization
- Strong sense of urgency when projects are assigned and the ability to complete a task quickly while anticipating the need to plan for another project in short succession
- Highly proficient with Google Suite, MS Office Suite, Adobe Suite, MacOS and generally tech savvy
- Familiarity with communications strategies and government affairs or public policy environments.
- Excellent written and verbal communication skills.
Nice to haves
- Experience in budget tracking, travel coordination, event planning, and stakeholder engagement
- Comfort working across multiple teams, time zones, and with external partners
- A proactive, problem-solving mindset and a focus on efficiency
This job is accepting ongoing applications and there is no application deadline.
Please note, applicants are permitted to redact or remove information on their resume that identifies age, date of birth, or dates of attendance at or graduation from an educational institution.
We consider qualified applicants with criminal histories for employment on our team, assessing candidates in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
Kraken is powered by people from around the world and we celebrate all Krakenites for their diverse talents, backgrounds, contributions and unique perspectives. We hire strictly based on merit, meaning we seek out the candidates with the right abilities, knowledge, and skills considered the most suitable for the job. We encourage you to apply for roles where you don't fully meet the listed requirements, especially if you're passionate or knowledgable about crypto!
As an equal opportunity employer, we don’t tolerate discrimination or harassment of any kind. Whether that’s based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws.
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