Office Manager (13 Month FTC - Maternity Cover)

The Office Manager will be responsible for ensuring the efficient functioning of the London office in Moorgate, providing administrative support to team members, and managing reception duties. This role requires a highly organised individual with strong communication skills and the ability to multitask in a fast-paced environment.

Please note: this is a 13 month Fixed Term maternity cover role, starting ASAP.

Reception Management:

• Greet visitors and clients warmly and professionally at the reception desk.
• Manage employees and visitors badge access including onboarding, temporary replacement, and termination
• Manage incoming calls and inquiries, directing them to the appropriate personnel.
• Maintain a tidy and welcoming reception area, ensuring all informational materials are up to date.

Administrative Support:

• Prepare and distribute internal communications and reports as needed.

Office Operations:

• Oversee day-to-day office operations, ensuring a safe, organized, and efficient working environment.
• Manage office supplies inventory, placing orders and maintaining relationships with vendors.
• Implement and maintain office policies and procedures to optimize workflow and productivity.

Procurement Management:

• Assist with budget tracking and expense reporting, ensuring all financial transactions are recorded accurately.
• Collaborate with the finance team on invoices, payments, and other financial processes, as necessary.

Team Collaboration:

• Act as a point of contact for all office-related inquiries, fostering a supportive and collaborative atmosphere among staff.
• Coordinate and drive office events, meetings, and team-building activities.
• Support various teams with project coordination and administrative tasks as needed.

Facility Management:

• Monitor and manage the maintenance of office facilities and equipment, coordinating repairs and services as needed.
• Keep track of monthly power consumption for ESG reporting
• Ensure compliance with health and safety regulations and maintain an organized workplace.

ADDITIONAL RESPONSIBILITIES:

• Participate in special projects and initiatives to improve office efficiency and employee satisfaction.
• Stay updated on trends and best practices in office management and administration.

QUALIFICATIONS:

• Proven experience as an Office Manager, Receptionist, or similar administrative role.
• Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
• Excellent communication and interpersonal skills, with a welcoming demeanour.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Knowledge of office equipment and maintenance procedures.
• Must be office based 4 days per week (Mon-Thurs), as well as attending on Fridays when there is a business need.