HR Generalist

THE THIRD FLOOR is the world’s leading visualization company, with offices in Los Angeles and London and teams working on productions around the globe. Since 2004, we’ve partnered with clients to help them plan and explore their stories before filming, using our visual storytelling skills and deep filmmaking knowledge to help directors and studios envision their projects in the earliest stages of production. Founded by artists for artists, The Third Floor is a fun, creative studio where we work on high-profile projects while maintaining a collaborative, small-studio culture. In 2022, we expanded with a dedicated animation department that creates final content for film, episodic, and games. Our work has received multiple Emmy and VES awards, and our clients include Disney, Marvel, Netflix, Amazon, Apple, Universal, 20th Century, and many more.

The HR Generalist is integral to the Core HR functions of The Third Floor’s flagship Los Angeles office. This role owns HRIS transactions and department filing functions, monthly and yearly benefits enrollment, LOA administration and more for our amazing employees across the US and Canada. It is critical that this individual understands and models our company values and is committed to our employee first culture as a great place to work!

Responsibilities:

Employee Communications

• Develops and implements key HR initiatives in cooperation with the Director of Talent
• Creates and updates company literature, policy documents, etc.
• Serves as a primary point of contact for employee HR inquiries
• Works closely with other departments on behalf of HR on employee retention, looking for ways to improve the employee experience, etc.
• Partners with other departments (Talent Management, L&D, Recruiting) on projects that enhance employee experience

HRIS and File Management

• Oversees and performs data entry for all HRIS transactions, including hires, separations, raises/promotions, location changes, etc.
• Owns all paperwork and maintenance of employee files, in compliance with company policy and government requirements
• Serves as an HR contact with PEO, communicating directly with PEO reps on a regular basis on employment questions and maintaining vendor relationship
• Performs biannual department audits of paperwork
• Partners with Payroll team on cross-functional responsibilities
• Assists Finance in annual accounting audits and 401k audits

Benefits, Perks, and Visas

• Manages employee health benefit enrollment, including: - Annual Open Enrollment and Monthly enrollment for project hires and staff hires, including tracking eligibility
• Oversees general inquiries regarding company policies including but not limited to time off, sick/PTO hours, company holidays, etc.
• Assists Director of Talent with employee 401(k) enrollment and management
• Owns any LOAs, in compliance with FMLA and/or local regulations
• Manages portions of the company Perks Program
• In conjunction with the Director of Talent and outside counsel, take point on employee visa matters

Compliance and Employee Relations

• Stays on top of compliance with legal regulations and with internal policies and procedures
• In conjunction with the Director of Talent, takes point on performance management and employee relations issues

Essential Skills:

• Minimum of 2 to 3 years of experience in HR
• Prior experience with benefits administration, I9 entry, maintaining employee files, and other ‘generalist’ responsibilities
• Proficient with Microsoft Office and Google Suites
• Entertainment industry experience a plus
• PHR or SHRM Certification is a plus
• Experience with TriNet or another PEO a plus

Personal attributes:

• Attention to detail
• Great communication skills
• Discretion and ability to maintain confidentiality
• Team player
• Must be able to multi-task, prioritize between tasks
• Positive attitude