HRIS Coordinator
Job Summary
Job Description
The HRIS Coordinator will manage employee transactions within the HRIS system (ADP Workforce Now), ensuring accurate processing. They will be detail-oriented and organized, thriving in a fast-paced environment. Responsibilities include processing employee data, handling system transactions for new hires, transfers, and terminations, providing customer service, ensuring compliance with HR policies, and maintaining data integrity. This role requires confidentiality, integrity, and a service-oriented mindset, overseeing system processes and data administration of employee information.
Must have:
- Process and maintain employee data in HRIS system.
- Ensure data accuracy and completeness.
- Provide excellent customer service.
- Proficiency in G-Suite tools.
Good to have:
- Experience with ADP Workforce Now.
- Intermediate Excel knowledge.
Perks:
- Competitive salaries
- Comprehensive medical, dental, and vision coverage
- Flexible Spending Accounts (FSAs)
- 401(k) with company match
- Employee Stock Purchase Plan
- Flexible Time Off
- Volunteer Time Off
- Family Care and Parental leave
- Fitness Reimbursement
- Employee Resource Groups
5 skills required
Job Details
Description
The HRIS Coordinator will support the administration of all employee transactions within our HRIS system (ADP Workforce Now) and ensure timely and accurate transaction processing. Ziff Davis is seeking a detail-oriented, organized professional who thrives in a fast-paced environment. This role requires a high level of confidentiality, integrity, and a service-oriented mindset. The HRIS Coordinator will also ensure the accuracy and completeness of employee onboarding and lifecycle documentation, including I-9s, policy acknowledgements, and forms across other HR platforms.
Key Responsibilities:
- Process and maintain employee data within our HRIS system, ensuring accuracy and completeness across all modules, including personal information and employment details.
- Process data changes and perform system transactions based on workflows, including new hires, transfers, promotions, terminations, compensation, title changes, and employee documents.
- Provide and verify information to ensure accurate and timely transaction processing.
- Provide customer service, technical guidance, and system coaching to end users while overseeing system processes, workflow, and data administration of employee information, ensuring data integrity and quality of HRIS and all other connected systems.
- Ensure compliance with HR policies, employment laws, and data privacy regulations.
- Maintain functional knowledge of HR processes and compliance.
- Participate in system updates, testing, and training related to HR systems.
- Perform regular system audits of HRIS data to identify and resolve inconsistencies or errors in employee data.
- Create and provide standard and ad hoc data queries or reports as requested.
- Maintain accurate records within different HR systems by uploading appropriate documents to correct employee files.
- Maintain extreme confidentiality and security of employee data.
- Ensure compliance with data security and privacy requirements.
- Maintain knowledge of HR and HR systems developments.
- Create and maintain workflow process guides, training material, and process map documentation.
Job Qualifications:
- Associate’s or bachelor’s degree in human resources, information systems, business administration, or a related field preferred; equivalent work experience will be considered
- One to Three (1-3) years of experience in HRIS support, HR administration, or related HR technology functions preferred
- Must be able to read, write, and speak English
- Experience with ADP Workforce Now or similar HRIS platforms is a plus
- Strong attention to detail and organizational skills
- Ability to provide excellent customer service to employees and stakeholders
- Basic understanding of HR processes, compliance, and best practices
- Experience with data entry, report generation, and system troubleshooting
- Ability to collaborate effectively with cross-functional teams
- Strong problem-solving and analytical skills
- Proficiency in G-Suite tools
- Intermediate Excel knowledge a plus
About Ziff Davis, Inc.
Ziff Davis (NASDAQ: ZD) is a vertically focused digital media and internet company whose portfolio includes leading brands in technology, shopping, gaming and entertainment, connectivity, health, cybersecurity, and martech. Today, Ziff Davis is focused on seven key verticals – Technology, Connectivity, Shopping, Entertainment, Health & Wellness, Cybersecurity and Marketing Technology. Its brands include IGN, Mashable, RetailMeNot, PCMag, Humble Bundle, Spiceworks, Ookla (Speedtest), RootMetrics, Everyday Health, BabyCenter, Moz, iContact and Vipre Security.
Our Benefits
Ziff Davis offers competitive salaries in addition to robust, health and wellness-focused benefits, including comprehensive medical, dental, and vision coverage, as well as life and disability benefits. Our employees enjoy Flexible Spending Accounts (FSAs), a 401(k) with company match, and an Employee Stock Purchase Plan.
We are committed to work-life balance with Flexible Time Off, Volunteer Time Off, and paid holidays. We offer family building and caregiving support and generous Family Care and Parental leave, when you need it. We also provide Fitness Reimbursement and access to wellness programs, ensuring our team stays healthy both physically and mentally.
As part of our inclusive culture, we offer Employee Resource Groups, company-sponsored events, and regular opportunities for professional growth through educational support, mentorship programs, and career development resources. Our employees are recognized and celebrated through employee engagement programs and recognition awards.
If you're seeking a dynamic and collaborative work environment where you can see the direct impact of your performance and thrive both personally and professionally, then Ziff Davis is the place for you.
Ziff Davis is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees.
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