Human Resources Executive (Talent Acquisition)
Job Summary
Job Description
Ninja Van is a tech-enabled logistics company seeking a Human Resources Executive specializing in Talent Acquisition. The role involves identifying and hiring suitable candidates for Sales, Account Management, Corporate, and Support Departments. Responsibilities include contributing to the overall hiring strategy, coordinating with hiring managers to identify staffing needs, creating job descriptions, advertising and sourcing applicants through various channels, managing the Applicant Tracking System (ATS), assessing candidates, planning interviews, conducting reference checks, proposing salary packages, issuing offer letters, managing onboarding, generating reports, attending recruitment events, and building candidate pipelines. The executive will also engage in employer branding initiatives, manage internship students, and work with HR Business Partners.
Must have:
- Bachelor's Degree in Human Resources Management or similar
- 2-3 years of experience as a Talent Acquisition Specialist
- Experience in hiring Sales & Account Management
- In-depth knowledge of candidate selection methods
- Experience with full-cycle recruiting and ATS management
- Proficient in Microsoft Office & Google Suite
- Outstanding communication and interpersonal skills
- Excellent organizational and time management skills
- Ability to multitask and prioritize workload
- Creative thinker and proactive problem solver
Good to have:
- Certification from HR Certification Institute
- Mandarin proficiency
- Knowledge in ISO 9001:2015
- Knowledge in SAP system
- Impactful presentation style
- Proficiency in documenting processes and keeping up with industry trends
- Possess own transportation
- Required to travel as and when
10 skills required
Job Details
Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.
At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.
The Talent Acquisition Executive will take responsibility of the organization task in finding the most suitable person for multiple roles specializing in Sales & Account Management in the company.
Job Descriptions:
- Key hiring will be for the role of Sales, Account Management, Corporate & Support Departments.
- Input into overall hiring strategy of the organization to ensure the teams consist of a diverse set of qualified individuals.
- Coordinate with hiring managers to identify staffing needs in different areas and departments on monthly, quarterly & yearly basis
- Assist hiring managers in creating job descriptions and interview questions that reflect the requirements for each position.
- Determine selection criteria for candidates by liaising with managers and other members of staff.
- Advertise and source applicants through various channels, such as company career page, job platforms, social media, LinkedIn, and other professional networks.
- Able to operate Applicant Tracking System (ATS) and maintain the confidential of the data
- Assess candidates’ information stated in resume, curricular vitae, portfolios and references.
- Identify and refine down the most suitable talent from available candidates.
- Plan interview and selection procedures, including screening calls, assessments, and in-person interviews.
- Keep records of all materials used for recruitment, including interview feedbacks and related paperwork.
- Conduct reference check & submit the report to hiring manager and superior before offering stage.
- Propose salary package to superior/Comp & Ben team based on market & company budget.
- Issue an offer letter to selected employees.
- Able to hire the right candidate within the Service Level Agreement (SLA)
- Conduct onboarding programmes for new joiners
- Generate weekly/monthly reports on key talent acquisition metrics.
- Attend career fairs and recruitment events to build a strong candidate pipeline.
- Ensure the staffing needs of the company are being met, with a long-term talent strategy in mind
- Devise and implement sourcing strategies to build pipelines of potential applicants, such as employer branding initiatives.
- Create and implement end-to-end candidate hiring processes to ensure a positive experience.
- Build relationship with universities/colleges
- Manages internship students (if assigned) including the SLA.
- Involves in departmental / company relationship building activities including branding.
- Work closely with HRBP(s) to keep in touch with progress of candidate hired
Requirements:
- Only open for Malaysia Citizens/PR holder
- Bachelor's Degree in Human Resources Management, or similar
- Certification obtained from the HR Certification Institute would be advantageous
- At least 2-3 years of experience as a Talent Acquisition Specialist, or similar
- Experience in hiring Sales & Account Management is a must.
- Mandarin proficiency will be an advantage
- In-depth knowledge of candidates’ selection methods
- Experience with full-cycle recruiting, using various interview techniques and evaluation methods including managing Applicant Tracking System (ATS) and LinkedIn
- Knowledge in ISO 9001:2015 & SAP system will be an added advantage.
- Proficient in Microsoft Office & Google Suite
- Outstanding communications and interpersonal skills
- Impactful presentation style
- Proficiency in documenting processes and keeping up with industry trends
- Excellent organizational and time management skills
- Ability to multitask and prioritize daily workload
- Creative thinker and proactive problem solver A positive, “can do” attitude
- Possess own transportation
- Required to travel as & when
Submit a job application
By applying to the job, you acknowledge that you have read, understood and agreed to our Privacy Policy Notice (the “Notice”) and consent to the collection, use and/or disclosure of your personal data by Ninja Logistics Pte Ltd (the “Company”) for the purposes set out in the Notice. In the event that your job application or personal data was received from any third party pursuant to the purposes set out in the Notice, you warrant that such third party has been duly authorised by you to disclose your personal data to us for the purposes set out in the the Notice.
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