Legal & Compliance Team - Executive Assistant

Company Description

McDonald’s is proud to be one of the most recognised brands in the world, with restaurants in over 100 countries and billions of customers served each year. As the global leader in the food and service industry, we have a legacy of innovation and hard work that continues to drive us. Today, we are growing with velocity and are passionate about modernising our experiences, not to make a different McDonald’s, but to build a better McDonald’s.

Job Description

This is an exciting opportunity to join the Legal & Compliance Team as an Executive Assistant. You will play a crucial role in supporting the Senior Vice President, General Counsel of IOM Markets, Commercial, Technology and Privacy, as well as VP IDL & ESG. Your work will directly impact organizational effectiveness, enabling senior leaders to focus on strategic priorities. You will be at the heart of decision-making, providing seamless administrative support that enhances productivity and responsiveness.

What will my accountabilities be?

• Managing complex calendars and scheduling meetings
• Coordinating travel arrangements and itineraries
• Collecting and organizing legal information from across international markets and preparing report for global legal function
• Organizing and preparing for meetings, including gathering documents and attending to logistics
• Engaging with stakeholders, both internal and external, to ensure smooth communication
• Providing proactive support to senior leaders, anticipating needs and addressing issues promptly
• Build and maintain strong relationships across the International Exec & EA community, facilitating alignment across Markets and clear communication between Leaders
• Keep track of personnel changes: birthdays, work anniversaries & personal events
• Plan and organise events for International Legal team (within London and Internationally) including budgeting, venue hire, catering & restaurant recommendations, tech availability, invitations and travel assistance for attendees
• Support international Executives when they are over in London (transfers, hotels, restaurants and agendas)
• Track and file expenses following - ensuring the reports are accurate and submitted in advance of payment due date

What Team will I be a part?

Legal & Compliance team

Who are my customers?

• Senior leaders across the organisation
• Other Executive & Director Assistants
• Departments Heads & Global People Leadership Team
• Wider teams based around the world

Qualifications

To be successful in this role, you should have:

• Proven experience supporting senior executives - Legal / Law Firm experience - desirable.
• High level of discretion and confidentiality
• Highly developed organisational and administrative skills including familiarity with Microsoft Outlook, Microsoft Office, video conferencing systems & travel booking platforms.
• Strong Execution Proficiency, reliable in always delivering results on time
• A positive and pro-active approach to managing a frequently changing schedule and priorities.
• Strong communication skills and a proven ability to connect with a wide range of people from different cultural backgrounds and nationalities.
• Highly resilient, able to handle high workload and competing priorities.
• Strong interpersonal skills, and enjoy collaborating across various teams, departments and time zones.
• Well organized, resourceful, with excellent multi-tasking and prioritizing skills with the ability to work within tight deadlines, meet deadlines and still maintain a high level of accuracy and attention to detail.

Additional Information

At McDonald’s we are People from all Walks of Life...

People are at the heart of everything we do, and they make the McDonald’s experience. We embrace diversity and are committed to creating an inclusive culture that means people can be their best authentic self in our restaurants and offices, which helps us to better serve our customers. We have a strong heritage of diversity and representation within our communities, which we are proud of. The diversity of our people, customers, Franchisees and suppliers gives us strength.

We do not tolerate inequality, injustice or discrimination of any kind. These are hugely important issues and a brand with our reach and relevance means we have a very meaningful role to play.

We also recognise our responsibility as a large employer to continue being active in our communities, helping to develop skills and drive aspirations that will help people to be more aware of the world of work and more successful within it, whether with McDonald’s or elsewhere.”