Office Administrative Assistant

About us:

EveryMatrix is a leading B2B SaaS provider delivering iGaming software, content and services. We provide casino, sports betting, platform and payments, and affiliate management to 200 customers worldwide.

But that's not all! We're not just about numbers, we're about people. With a team of over 1000 passionate individuals spread across twelve countries in Europe, Asia, and the US, we're all united by our love for innovation and teamwork.

EveryMatrix is a member of the World Lottery Association (WLA) and European Lotteries Association. In September 2023 it became the first iGaming supplier to receive WLA Safer Gambling Certification. EveryMatrix is proud of its commitment to safer gambling and player protection whilst producing market leading gaming solutions.

Join us on this exciting journey as we continue to redefine the iGaming landscape, one groundbreaking solution at a time.

We are looking for a passionate and dedicated Office Administrative Assistant to join our team in Lviv!

About the job:

What You'll get to do:

• Office Maintenance & Technical Support Perform daily inspections of the office’s technical condition (electricity, water supply, heating, and cooling systems). 
• Propose improvements or layout changes as needed. 
• Coordinate and supervise repair and maintenance works, including those carried out by external contractors. 
• Ensure that all work is completed in accordance with approved designs or plans (e.g., within the scope of office remodeling or reconfiguration projects). 
• Procurement, Inventory & Financial Reporting Coordinate the supply of office and kitchen items (including fruits, snacks, etc.). 
• Order furniture within the approved budget. 
• Maintain an accurate inventory of furniture and equipment, including labelling items with serial numbers.
• Communicate with service and product suppliers, resolve delivery, quality, and compliance issues. 
• Track operational expenses and prepare internal financial reports. 
• Logistics, Events & Administrative Support Prepare workstations for new employees. 
• Assist with moving heavy items when necessary. 
• Provide Helpdesk support and deliver equipment or parcels to employees. 
• Participate in organizing and managing logistics for internal events. 
• Assist the Office Administrator with daily tasks and projects.

What You need to know:

• Previous experience in a similar role at 1 year (office support, facility maintenance, administrative coordination). 
• Excellent self-organization and multitasking skills. 
• Strong communication skills and ability to collaborate with vendors and contractors. 
• Confident user of Google Workspace / MS Office; knowledge of Jira is a plus. 
• Initiative, responsibility, and willingness to perform physical tasks when needed. 
• English level: at least Pre-Intermediate – ability to read work documentation and communicate with international colleagues when necessary.

Here's what we offer:

• Start with 22 days of annual leave, with 2 additional days added each year, up to 32 days by your fifth year with us.

• Stay Healthy: 10 sick leave days per year, no doctor's note required; 30 medical leave days with medical allowance

• Support for New Parents:

• 21 weeks of paid maternity leave, with the flexibility to work from home full-time until your child turns 1 year old.

• 4 weeks of paternity leave, plus the flexibility to work from home full-time until your child is 13 weeks old.

Our office perks include on-site massages and frequent team-building activities in various locations.

Benefits & Perks:

• Daily catered lunch or monthly lunch allowance. 

• Private Medical Subscription. 

• Access online learning platforms like Udemy for Business, LinkedIn Learning or O’Reilly, and a budget for external training.

• Gym allowance

At EveryMatrix, we're committed to creating a supportive and inclusive workplace where you can thrive both personally and professionally. Come join us and experience the difference!