HR Admin Specialist (Fixed-Term Maternity Cover)

EveryMatrix is a leading B2B SaaS provider delivering iGaming software, content and services. We provide casino, sports betting, platform and payments, and affiliate management to 300 customers worldwide.

But that's not all! We're not just about numbers, we're about people. With a team of over 1400 passionate individuals spread across twelve countries in Europe, Asia, and the US, we're all united by our love for innovation and teamwork.

Join us on this exciting journey as we continue to redefine the iGaming landscape, one groundbreaking solution at a time.

What You’ll get to do:

• Act as a point of contact for HR-Admin related questions from colleagues and external partners;
• Ensure that the HR department supports employees while complying with labor legislation;
• Prepare HR documents (employment contracts, job descriptions, addendums, termination documents, for EveryMatrix offices, in accordance with local labor legislation specifications and provide assistance to our colleagues in understanding their content and legal context);
• Organize and maintain personnel records (ensure that all contracts, job descriptions, addendums, employee documents are updated in real time and stored in the appropriate spaces);
• Update the SAL platform with personal data, hiring, terminations, changes in position, location or salary in real time and in accordance with local legislation, in order to report to labor authorities in a timely manner;
• Provide assistance to team members during internal and external audits, when necessary (e.g. scanned employment documents);
• Assist HR colleagues on ad-hoc projects when necessary;
• Manage immigrant hiring processes / extensions of residence permits for foreign employees and maintain ongoing contact with immigration service providers;
• Respond to all employee inquiries regarding HR issues in a timely manner;
• Assist payroll by providing relevant employee information;
• Issue any type of certificate or endorsement requested by employees;
• Updating the database with personnel information, managing individual employee files
• Maintains the relationship with the medical service provider regarding occupational health services and medical subscriptions;
• Maintains the relationship with the medical service provider for the mandatory annual medical check-up - is responsible for ensuring that all employees comply with this requirement;
• Maintains the relationship with the Occupational Health and Safety service provider, ensures that each employee has a risk sheet with which to present themselves for the occupational health check-up and that periodic training is carried out; Receives, verifies and archives medical certificates;
• Enters and transmits personal data/changes in the electronic personnel registry Reges Online (Enters/transmits new employees, changes that have occurred, terminations of activity, etc.);

Requirements:

• Bachelor's degree in Economics or related field (preferred)
• Certified Human Resources Inspector (or equivalent certification)
• 3+ years of experience in an administrative role in HR
• Solid understanding of labor laws and HR best practices
• Proficiency in MS Office (Word, Excel)
• Fluent in English, both written and verbal
• Strong planning, organization, and prioritization skills
• Ability to work independently and collaboratively across teams
• Customer-oriented mindset with a willingness to support others
• Proactive and adaptable
• Excellent communication and interpersonal skills
• High level of integrity, attention to detail, and accountability
• Able to manage a dynamic workload and adjust to changing business requirements

Here's what we offer:

• Start with 22 days of annual leave, with 2 additional days added each year, up to 32 days by your fifth year with us.
• Stay Healthy: 10 sick leave days per year, no doctor's note required.
• Hybrid work schedule: 60% work from the office and 40% work from home per quarter (during your first 3 months, you'll be in the office full-time)

Our office perks include parking, on-site massages, and frequent team-building activities in various locations. And did we mention our amazing office space complete with its own pool and gym?

Benefits & Perks:

• Daily catered lunch or monthly lunch allowance.
• Private Medical Subscription.
• Access online learning platforms like Udemy for Business and LinkedIn Learning, and a budget for external training.

At EveryMatrix, we're committed to creating a supportive and inclusive workplace where you can thrive both personally and professionally. Come join us and experience the difference!

EveryMatrix is a member of the World Lottery Association (WLA) and European Lotteries Association. In September 2023 it became the first iGaming supplier to receive WLA Safer Gambling Certification. EveryMatrix is proud of its commitment to safer gambling and player protection whilst producing market leading gaming solutions.

Department

HR Department

Role

HR Admin

Locations

Bucharest

Remote status

Hybrid

Employment type

Full-time

Business Unit

HQ