People Services Payroll Coordinator META

This role is for an experienced Payroll & HR Administration Specialist responsible for accurate and timely multi-country payroll execution in collaboration with external vendors. Key duties include maintaining employee records, processing payroll changes, ensuring correct cost booking, and preparing final settlements. The specialist will also compile reports, handle HR administration tasks like preparing contracts and responding to queries, and contribute to continuous improvement of payroll systems and processes. The role requires strong attention to detail, compliance knowledge, and experience with HRIS tools like Workday and ServiceNow.

Must Have

• Execute monthly payroll accurately and on time in collaboration with external vendors.
• Maintain and update employees and dependent records in the payroll system.
• Input and validate data for new hires, terminations, compensation changes, deductions, and one-off payments.
• Ensure correct cost booking in financial accounts in partnership with vendors.
• Process changes in employee status, cost centers, and pay in the payroll system.
• Prepare and review final settlements for separated employees.
• Perform regular audits and checks on payroll system changes.
• Review and reconcile HR master data reports to ensure alignment with HRIS.
• Coordinate with vendors to ensure timely tax and contribution submissions.
• Compile and deliver accurate monthly reports for internal and external stakeholders.
• Prepare employment contracts, letters, and certificates as per SLA requirements.
• Respond to internal and external information requests within scope.
• Maintain accurate case records in the ER Case Management System (ServiceNow).
• Act as the HR Agent for the market, ensuring timely and professional resolution of employee queries via the HR Portal.
• Bachelor’s degree in relevant majors.
• 5–8 years of payroll and data processing experience, preferably in a multinational organization.
• Multi-country payroll experience.
• Strong knowledge of payroll and taxation regulations.
• Familiarity with HR processes and policies.
• Experience with HR administration and case management tools (preferably Workday and ServiceNow).
• Advanced proficiency in Microsoft Excel and other Office applications.
• Fluency in English.

Good to Have

• HR Service Delivery
• Payroll Systems & Policies
• Employee Data Management
• Data Privacy Compliance
• Payroll Reporting & Vendor Management
• HRIS Expertise

Job Title

People Services Payroll Coordinator META

Job Description

We are looking for an experienced Payroll & HR Administration Specialist to ensure accurate and timely payroll execution and provide high-quality HR administrative support. This role requires strong attention to detail, compliance knowledge, and the ability to manage multi-country payroll processes in partnership with external vendors.

Your Role:

Payroll Management:

• Execute monthly payroll accurately and on time in collaboration with external vendors.
• Maintain and update employees and dependent records in the payroll system.
• Input and validate data for new hires, terminations, compensation changes, deductions, and one-off payments.
• Ensure correct cost booking in financial accounts in partnership with vendors.
• Process changes in employee status, cost centers, and pay in the payroll system.
• Prepare and review final settlements for separated employees.
• Perform regular audits and checks on payroll system changes.
• Review and reconcile HR master data reports to ensure alignment with HRIS.
• Coordinate with vendors to ensure timely tax and contribution submissions.

Reporting:

• Compile and deliver accurate monthly reports for internal and external stakeholders (Finance, HR Managers, HR Business Partners) in cooperation with vendors.

HR Administration:

• Prepare employment contracts, letters, and certificates as per SLA requirements.
• Respond to internal and external information requests within scope.
• Maintain accurate case records in the ER Case Management System (ServiceNow).
• Act as the HR Agent for the market, ensuring timely and professional resolution of employee queries via the HR Portal.

Continuous Improvement:

• Identify opportunities to enhance payroll systems and processes, focusing on global standards, productivity, and cost efficiency.

You will join a diverse, multinational HR team committed to delivering service excellence and driving continuous improvement.

You are the right fit if;

• Bachelor’s degree in relevant majors
• 5–8 years of payroll and data processing experience, preferably in a multinational organization.
• Multi-country payroll experience.
• Strong knowledge of payroll and taxation regulations.
• Familiarity with HR processes and policies.
• Experience with HR administration and case management tools (preferably Workday and ServiceNow).
• Advanced proficiency in Microsoft Excel and other Office applications.
• Fluency in English.
• Excellent attention to detail, organizational, and time management skills.
• Strong team player.

Preferred Skills:

• HR Service Delivery
• Payroll Systems & Policies
• Employee Data Management
• Data Privacy Compliance
• Payroll Reporting & Vendor Management
• HRIS Expertise

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.

Onsite roles require full-time presence in the company’s facilities.

Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

this role is an office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.

• Learn more about our business.

• Discover our rich and exciting history.

• Learn more about our purpose.

If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.

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About Us

At Philips, we believe that every human matters. As a global health-tech leader, we focus on improving people’s health and wellbeing through meaningful innovation. The people who work here share our passion and are motivated to bring this purpose to life.

For more than 130 years, we have been creating technologies and innovations that improve people's lives and support healthcare practitioners. Headquartered in the Netherlands and operating in more than 100 countries globally, we focus our advanced technology and deep clinical and consumer insights on Precision Diagnosis, Image Guided Therapy, Enterprise Informatics, Monitoring/ Connected Care, Sleep & Respiratory Care and Personal Health.

Together, we deliver better care for more people because we believe that every human matters. That's why we're taking steps to create an environment where we acknowledge and embrace our differences and uniqueness and listen to and value each other's views. When people feel cared for and listened to, they bring their best qualities to work, leading to better collaboration, communication, innovation and success.

It is the policy of Philips to provide equal employment and advancement opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex, pregnancy/childbirth or related medical conditions, age, ethnic or national origin, sexual orientation, gender identity or expression, physical or mental disability, genetic information, citizenship status, veteran or military status, marital or domestic partner status or any other characteristic protected by law. As an equal opportunity employer, Philips is committed to fostering a culture where all are treated with respect and professionalism.

To ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.

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