Office Administrator - Tokyo
About the job
SummaryBy Outscal
Key Responsibilities:
- Management of visitors, vendors and staff support in the workplace.
- Manage emails, letters, packages, phone calls and other forms of correspondence.
- Ensure admin support for the workplace through liaising with HR, facilities, finance, IT and legal departments.
- Outdoor errands to post office, immigration, supermarket, transferring materials between office and storage etc.
- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
- Organize employee engagement initiatives and events.
- Ad hoc tasks and projects related to Offices and Facilities management and administration
Required Skills, Qualifications and Experience:
- Min. 3 years of experience in Reception or Facilities management, an Operational Support role or related field
- Proficiency with Office 365 i.e. Word, Excel, PowerPoint, Sharepoint
- Excellent communication and interpersonal skills. Business level Japanese with strong written and spoken English skills
- Ability to prioritize tasks in a dynamic environment
- Effectively support and efficiently manage the workload, with a great understanding of commitment to tight deadlines
- Multitasking skill is essential
- Flexible (as occasional overtime & Sat works are required)
- Attention to detail
- You would be a self-motivated individual with a pro-active and hands-on attitude, that can manage an array of tasks while staying focused on priorities.
- This role requires strong organizational skills and great attention to detail. You will need to be an adaptive thinker as this is a fast-paced role and requires real self-motivation and drive. You will also need to be someone who excels in a team environment.
About The Company
We’re visionary innovators who are delivering mission-critical trading and workflow automation software to financial institutions, corporations, central banks, and governments. By combining our passion for automation with a strategic view on the industries we serve, we design solutions that improve decision-making, simplify complex processes, and empower people. Simply put, we help our customers do more, faster and better than before. We believe our investments in research and development are shaping the future of automation and enabling our customers to transform their business. And we embrace the power of community, working with each other and with our customers to succeed through a positive culture of continuous improvement.
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