Office Assistant

Hi! We are a 10-member Operations team located in four branches of Bohemia Interactive and are currently looking for a new skilled colleague who is meticulous, enjoys communicating with people, likes order, and sees things through to completion.

Main tasks

Your responsibilities will include:

• Responsibility for the smooth operation of our Prague branch along with other Office Assistants.
• Receiving visitors and taking care of meeting rooms.
• Managing meeting room calendars and vehicle fleet reservations in Outlook. However, we don't have many cars, we're under ten, and meeting rooms are mainly used for internal meetings.
• Checking and maintaining order in the office – offices, kitchenettes, and other common areas.
• Online purchases as required – groceries, office supplies, tickets, etc. Everything is delivered by couriers, so you just need to receive it.
• Inventory management of access cards/chips.
• Administration of health and safety (BOZP) and fire protection (PO) training system. Training is online, just send a link and record it in a table.
• Managing the cash register and recording invoices in the JIRA electronic system. We will, of course, train you in the system, and you will always have a colleague nearby who will be happy to help you.
• Managing and transferring documents and internal mail. We send documents between branches, and the reception is the first place they arrive. We have a simple but effective system for this, so nothing gets lost and we have an overview.
• Cooperation with other departments and branches within the company. Typically, these may be other support departments, such as finance and HR. We communicate mainly via Slack or by phone if it's not possible in person.
• Handling administrative tasks, communicating with suppliers, authorities, etc.
• Assistance in organizing company events. We organize various team buildings, barbecues, evenings with foreigners, or other events at the branches.

Ideal candidate would have

Who we are looking for:

• An independent person with at least 1-2 years of experience in a similar position, who likes order and sees things through to completion.
• A driver – a Class B driving license will often be useful for various errands.
• You should have at least a high school education and active knowledge of spoken English (min. B1), as about a third of colleagues are not from the Czech Republic.
• If you have experience with Office 365, JIRA, Confluence, or Slack, it's an advantage. If not, we'll be happy to train you.
• A person who can work at a fast pace and handle unexpected and sudden tasks. Things can change here sometimes from hour to hour. But we enjoy our work, and you must too. It just takes perspective.

Benefits

What we offer:

• Benefits: 27 days of vacation, annual bonus, meal allowance, benefit program (18,000 points per year), multisport card, free ulekéře.cz membership.
• Working hours are Mon-Fri 8 hours/day (8:30-17:00).
• Our branch is near Smíchovské nádraží in Prague 5.
• We are a stable company with an international environment, but we are not a corporation.
• We have an informal company culture.
• The contract is typically for one year, then for an indefinite period.
• Espresso daily as many times as you want, as well as tea, fruit, vegetables.
• All our games are, of course, free.
• We have no written dress code.