Office Manager

Company:

Job Area:

General Summary:

Job Overview

• Manage the contract discussions, the constructions, and all other items with regard to office rent/ office facility/ parking slots, by collaborating with HQ teams (e.g., SD Q-REF, Korea finance)
• Lead the discussions for office renovation plans, relocation plans, facility related affairs as Japan representative
• Maintain Emergency Operation as the Japan office manager, including 1) sending the natural disaster alert, 2) maintain fire drills and disaster prevention activities (e.g., keep blanket and food/water),
• Manage the EHS related activities of Japan offices according to the advice from Global EHS leaders
• Manage the Legal related activities of Japan offices according to the advice from Global Legal leaders (e.g., company chop management, the annual shareholder’s meetings and resolutions)
• Manage the security related systems of Japan offices according to the advice from Global Security leaders
• Manage the fire insurance and general liability of Japan offices according to the advice from Global Treasury leaders
• Maintain office equipment, office supplies, Company Payment card management (Company credit card), employees’ Corporate Card management, mobile phone management
• Maintain outgoing and incoming goods/ document operations (i.e., export compliance and import custom arrangement) with team members
• Maintain the main contact point for the travel related venders (e.g., AMEX Travel agency, JAL, ANA) and handle the required system updates.
• Support the vender registration process as the local hub
• Drive the discussions of the company event (e.g., Japan company All-Hands-Meeting) as the lead of employee committee

Minimum Qualifications:

Preferred Qualifications:

• Bachelor's degree or above is required.
• Work experiences in Admin operations for 7 years + is required.
• Experiences about export compliance and import custom arrangement is a big plus.
• Written and verbal English communication skills are required for the business levels.

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