Production Coordinator, Visual Pioneering

Eyeline

| Vancouver, British Columbia, Canada (Hybrid) | Full Time | 7 months ago

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Job Summary

The Visual Pioneering Coordinator oversees and supports various tasks and projects within the Eyeline Visual Pioneering Group. Responsibilities include project management (planning, coordination, execution within scope and budget), communication (liaising between departments, clients, and stakeholders), scheduling, documentation, reporting, resource allocation, problem-solving, and ensuring compliance. The role requires excellent organizational skills, attention to detail, collaboration, proficiency in Google Workspace and Microsoft Office Suite, and familiarity with project management software is a plus. The coordinator provides administrative support, including correspondence, inquiries, and office supplies management. This position is a hybrid role based in Vancouver or Los Angeles.

Must Have

Excellent organizational skills
Strong communication skills
Proficiency in Google Workspace & MS Office
Project management experience
Problem-solving abilities
Collaboration with cross-functional teams

Good to Have

Familiarity with project management software (Airtable, Monday.com, ClickUp)

Job Description

As the Visual Pioneering Coordinator, you will oversee and support various tasks and projects within the Eyeline Visual Pioneering Group to ensure efficient operations and successful project completion. This role requires excellent organizational skills, attention to detail, and the ability to work collaboratively with team members and external partners.

Key Responsibilities

Project Management: Plan, coordinate, and execute projects, ensuring they are completed on time, within scope, and budget.
Communication: Serve as a point of contact between different departments, clients, and stakeholders to facilitate smooth information flow.
Scheduling: Arrange and manage schedules, meetings, and appointments for team members and ensure timely communication of changes.
Documentation: Maintain accurate records, files, and documentation for projects and departmental activities.
Reporting: Prepare and present regular reports on project status, department activities, and other relevant metrics.
Resource Allocation: Coordinate the allocation of resources, including personnel, equipment, and materials, to ensure project needs are met.
Problem-Solving: Identify and resolve any issues or conflicts that arise during project execution.
Compliance: Ensure that all activities comply with company policies, industry standards, and legal requirements. Receives work in the form of short-term assignments or processes that frequently require the application of independent judgment.
Support: Provide administrative support to the team, including preparing correspondence, handling inquiries, and managing office supplies.

Minimum Qualifications

Excellent organizational and multitasking abilities.
Strong written and verbal communication skills. Ability to collaborate effectively with cross- functional teams.
Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
Attention to detail and problem-solving skills.
Effectively coordinates the resolution of problems and roadblocks as they occur.
Familiarity with project management software (e.g.,Airtable, Monday.com. ClickUp) is a plus
Resilience: remain calm and confident under pressure, cope well with fast paced environments and short deadlines, be adaptable, use initiative, have a positive attitude

About Us

Scanline VFX is an award-winning leader in the visual effects industry with 7 studios worldwide, including London, Los Angeles, Montreal, Munich (will cease to operate by year's end), Seoul, and Vancouver. Since our beginning in 1989, we strive to set the highest standard of quality in everything we do. Through innovation, we generate solutions for our clients and raise the bar — both within our workplace and throughout our industry.

We look for explorers, people who are willing to go to new places and are open to testing, learning and iterating as they go. We believe great ideas come from everyone, so we actively encourage team members to ask questions and present their ideas.

Eyeline Studios

Eyeline Studios, our virtual production division, is rethinking the future of real-time filmmaking by providing content creators with unmatched flexibility. Learn more.

Powered by Netflix

Netflix’s investment in our pipeline, infrastructure, and workforce allows us to continue to push the boundaries of what is possible in visual effects. In addition to working on projects for Netflix, we continue to work with a variety of long-standing and new clients.

Come as you are

We are committed to ensuring fair and equal treatment of your application. When you apply for a role with us, you will receive consideration based solely on your qualifications.

We will only consider applicants based in British Columbia, or those willing to relocate.

12 Skills Required For This Role

Real Time Vfx Ms Office Communication Excel Resource Allocation Budget Management Airtable Resource Planning Quality Control Clickup Microsoft Office Monday