Production Scheduler

2 Months ago • All levels • Operations

Job Summary

Job Description

As a Production Scheduler at Black Kite Studios, you'll be a key member of the production team, directly reporting to the Production Operations Manager. Your responsibilities include scheduling and resourcing VFX projects, ensuring optimal team allocation. You'll collaborate with Heads of Department (Production, 2D, CG, Technology) to meet project deadlines and budgets. This involves proactive resource management, communication of schedule changes, talent sourcing, contract management, onboarding new freelancers, and liaison with Technology for equipment and facilities. You'll also monitor holiday requests, support the DOIL allocation process, and ensure accurate CETA maintenance. The role requires strong organizational, problem-solving, and communication skills, along with the ability to multitask and thrive in a fast-paced environment.
Must have:
  • Scheduling & resourcing VFX projects
  • Resource management & problem-solving
  • Excellent communication & collaboration
  • Strong organizational skills
  • CETA or similar software experience (preferred)
  • Contract management & freelancer onboarding

Job Details

As Production Scheduler at Black Kite Studios, you will be a key part of our production team. Reporting directly to the Production Operations Manager, you will work closely with the Production team to ensure that all our VFX projects are appropriately scheduled and resourced with the correct and best talent for each project. You will collaborate with all Heads of Department (including Production, 2D, CG and Technology) to ensure that all projects have the team and resources that they need to deliver world-class VFX work on time and on budget.

This is a great opportunity to join a growing studio where you will quickly build your experience of VFX production, schedules and workflows

Responsibilities:

  • Work with the Production Team to schedule and resource all VFX projects, ensuring we have the right team for the right job always.
  • Work with the Production Operations Manager and Head of Production to proactively solve resources challenges, working with Producers to manage their needs.
  • Actively communicate schedule changes / artist availability to make sure we maximise artist utilisation.
  • Build strong relationships with the Production & Creative teams.
  • Proactively source new freelance talent.
  • Ensure CETA is accurately maintained at all time.
  • Monitor holiday requests for all artists, seeking necessary approvals.
  • Support the DOIL allocation process.
  • Build strong relationships with all freelance talent and keep on top of availability.
  • Ensure that all freelance contracts are correct and approved before sending and signed / returned in a timely manner and before any freelancer begins work with us.
  • Onboard new freelance talent making sure they have all they need and are able to be productive and correctly utilised from day one.
  • Work closely with Technology to ensure that all artists have the kit they need to work effectively.
  • Ensure that all Producers have the suites / rooms they need for client sessions, liaising with Technology as needed.
  • Monitor license usage / needs.
  • Liaise with Technology to ensure our technology and facilities requirements are communicated and planned for.

Why YOU?

  • Previous experience in Scheduling or Resourcing is preferred, but not essential.
  • Experience working with CETA or other scheduling software preferrable but not essential.
  • You are highly organised and are an excellent problem solver.
  • You have the ability to quickly gather and retain information and make informed decisions.
  • You are a confident decision maker.
  • You are a skilled negotiator and understand diplomacy.
  • You are a great multi-tasker, able to balance priorities effectively.
  • You have excellent communication skills – both verbal and written & are confident dealing with people of all levels of seniority.
  • You enjoy working in a fast paced, constantly evolving environment.
  • You have the ability to apply critical thinking and creative problem solving to complex challenges in a dynamic environment.

    Your Manager
    Production Operations Manager

    Key Relationships
    Head of Production
    The Black Kite Creative Team
    The Black Kite Production Team

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