Program Coordinator

About This Role

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.
• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.
• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

Summary

• Performs project-specific duties in support of the Program Manager(s) and supports the needs of the program staff. Perform duties requiring a good working knowledge of CAE’s operations and a detailed knowledge of the Services Department. Provides general support to Program Managers and supports the administrative needs of the program staff. Conduct research and perform analysis related to training services initiatives.

Essential Duties and Responsibilities

• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Reviews, coordinates, and tracks contractually deliverable CDRLs and other documentation. Documentation liaison for the TSSC and subcontractors.
• Program procurement support and tracking
• Purchase requisition tracking and management
• Purchase Order placement-to-IMS oversight and management
• Material and supplier documentation-to-IMS oversight and tracking
• Program management communication and deliverables
• IPT coordination and document support with functional stakeholders
• Program execution support
• Delivery/deployment coordination support
• Risk and Opportunity management support
• Program performance analysis support
• Schedule analysis support
• Financial analysis support
• Proposal support
• BOE review and tracking
• Proposal volume review and support
• Other duties as assigned

Qualifications and Education Requirements

• Bachelor’s degree in business, operations management, or a related field, or an equivalent combination of education and related experience.
• Minimum 2+ years of experience in project oversight, analysis, and/or administration
• Proficiency in Microsoft Office Products: Windows, Word, Excel, Project, Visio, and PowerPoint
• Excellent verbal, written, and interpersonal skills
• Able to handle multiple tasks concurrently
• Attention to detail and follow-through is imperative
• Must be able to travel and work flexible hours and overtime, including occasional weekends
• Must be familiar with all office equipment, such as copy machine and printer
• Must be detail-oriented and highly organized
• Customer service skills and assertiveness to deal diplomatically with employees at all levels
• Attentiveness to deadlines and the ability to prioritize in a fast-paced environment
• Must be able to work with minimal supervision
• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Security Responsibilities

• Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.
• Incumbent must be eligible for DoD Personal Security Clearance.
• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• 10% Travel may be needed

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at hrops@caemilusa.com

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.