Receptionist & Office Manager

About Cognite

Embark on a transformative journey with Cognite, a global SaaS forerunner in leveraging AI and data to unravel complex business challenges through our cutting-edge offerings including Cognite Atlas AI, an industrial agent workbench, and the Cognite Data Fusion (CDF) platform. We were awarded the 2022 Technology Innovation Leader for Global Digital Industrial Platforms & Cognite was recognized as 2024 Microsoft Energy and Resources Partner of the Year. In the realm of industrial digital transformation, we stand at the forefront, reshaping the future of Oil & Gas, Chemicals, Pharma and other Manufacturing and Energy sectors. Join us in this venture where AI and data meet ingenuity, and together, we forge the path to a smarter, more connected industrial future.

Learn more about Cognite here

• Cognite Product Tour 2025
• Cognite Product Tour 2024
• Cognite Product Tour 2023
• Data Contextualization Masterclass 2023

Our values

Impact: Cogniters strive to make an impact in all that they do. We are result-oriented, always asking ourselves.

Ownership: Cogniters embrace a culture of ownership. We go beyond our comfort zones to contribute to the greater good, fostering inclusivity and sharing responsibilities for challenges and success.

Relentless: Cogniters are relentless in their pursuit of innovation. We are determined and deliverable (never ruthless or reckless), facing challenges head-on and viewing setbacks as opportunities for growth.

The Opportunity

Cognite is looking for a proactive, highly organized, and approachable individual to lead daily operations and serve as the primary front office representative in our office. This role is central to creating a welcoming, efficient, and dynamic workplace experience while helping to strengthen and uphold Cognite’s culture at the local level.

This is a full-time, onsite role requiring a consistent presence in the office.

What You’ll Do

• Manage employee access to offices, parking, gym, and security systems, ensuring compliance with safety and audit requirements
• Act as the primary liaison with building management and facility service providers, including maintenance, cleaning, and security
• Oversee vendor and delivery workflows, procurement of office supplies and equipment, and maintain accurate inventory
• Plan and manage office space utilization to support productivity, growth, and employee well-being
• Coordinate reception and front-of-house services, greeting guests, managing mail and deliveries, and maintaining common areas
• Support meetings and events with catering, logistics, and workspace preparation, including new hire onboarding setup and office orientation
• Serve as Customer Experience Center Coordinator, managing scheduling, logistics, and on-site support
• Implement workplace health and safety initiatives, provide training, and ensure compliance with safety requirements
• Organize cultural and social events such as holiday parties, team-building events, and team celebrations

Who You Are

• Bring 3+ years of experience in office management, reception, or administrative support, with a track record of keeping operations running smoothly
• Known for clear, warm communication that builds strong relationships with employees, visitors, and vendors while maintaining a service-first mindset
• Skilled at collaborating across teams and with external stakeholders to ensure alignment and positive outcomes
• Highly organized and detail-oriented, with the ability to anticipate needs and solve problems before they arise
• Comfortable taking ownership and working independently while also thriving in a team environment
• Thrive in fast-paced, dynamic settings and enjoy creating structure in the middle of change
• Capable of balancing multiple tasks and vendors simultaneously while keeping timelines and standards on track
• Proficient in Microsoft Office, GSuite, Teams, Zoom, Slack, and other workplace tools that support seamless communication and workflows

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

A snapshot of our many perks and benefits as a Cogniter

• Competitive compensation
• 401(k) with employer matching
• Competitive health, dental, vision & disability coverages for employees and all dependents
• Unlimited PTO
• Paid Parental Leave Program
• Employee Stock Purchase Program (ESPP)
• Employee Referral Program
• Join a team of 60+ different nationalities 🌐 with Diversity, Equality and Inclusion (DEI) in focus 🤝.
• A highly modern and fun working environment with sublime culture across the organization, follow us on Instagram @cognitedata 📷 to know more
• Opportunity to work with and learn from some of the best people on some of the most ambitious projects found anywhere, across industries
• Join our HUB 🗣️ to be part of the conversation directly with Cogniters and our partners.
• Paid mobile phone and WiFI

Why choose Cognite? 🏆 🚀

• Join us in making a real and lasting impact in one of the most exciting and fastest-growing new software companies in the world.
• We have repeatedly demonstrated that digital transformation, when anchored on strong DataOps, drives business value and sustainability for clients and allows front-line workers, as well as domain experts, to make better decisions every single day.
• Cognite Earns 2023 Microsoft Partner of the Year Award; Recognized as a Global Leader in Energy & Resources and Industrials & Manufacturing
• Frost & Sullivan named Cognite a Technology Innovation Leader!
• Built In 2024 Best Places to Work in Austin, TX and Houston, TX
• Cognite Recognized as 2024 Microsoft Energy and Resources Partner of the Year
• Most recently Cognite Data Fusion® Achieved Industry First DNV Compliance for Digital Twins 🥇

Apply today!

If you're excited about the opportunity to work at Cognite and make a difference in the tech industry, we encourage you to apply today! We welcome candidates of all backgrounds and identities to join our team.

We encourage you to follow us on Cognite LinkedIn; we post all our openings there.

Equal Opportunity

Cognite is committed to creating a diverse and inclusive environment at work and is proud to be an equal opportunity employer. All qualified applicants will receive the same level of consideration for employment; everyone we hire will receive the same level of consideration for training, compensation, and promotion.

We ask for gender as part of our application because we want to ensure equal assessment in the recruitment process. Your answer will help us reach this commitment! However, the question about gender is optional and your choice not to answer will not affect the assessment of your application in any way.