Recruiter Coordinator
Job Summary
Job Description
The Recruiter Coordinator will be responsible for sourcing active and passive candidates through various platforms, screening profiles, and sharing qualified candidates with the recruiting team. This role involves scheduling interviews, building talent pipelines, rolling out offers, and ensuring smooth transitions for selected candidates. The coordinator will also manage onboarding processes, acting as the primary point of contact for new hires, coordinating with internal teams, and managing background verification processes. Key responsibilities include maintaining candidate data in the ATS, tracking sourcing activity, and reporting on candidate status. Additionally, the role requires preparing dashboards for management review and supporting recruitment and onboarding functions.
Must have:
- 6+ years of experience in talent acquisition and onboarding coordination
- Strong sourcing skills across various platforms
- Familiarity with Applicant Tracking Systems (e.g., Lever)
- Experience in handling India Background Verification (BGV) processes
- Excellent coordination and organizational skills
- High attention to detail and process adherence
- Strong interpersonal and communication skills
- Proficiency in Excel and PowerPoint
Good to have:
- Experience in a fast-paced or product-based environment
- Ability to work independently and take initiative
- Problem-solving approach and readiness to take on new challenges
3 skills required
Job Details
Recruitment:
Sourcing active and passive candidates through various platforms (LinkedIn,
job boards, employee referrals, etc.).
Screen candidate profiles based on job requirements and share qualified
profiles with the recruiting team.
Schedule and coordinate interviews between candidates and hiring
managers.
Build and maintain talent pipelines for critical and recurring roles.
Formally roll out offers to selected candidates and coordinate for offer
acceptance.
Engage and maintain strong communication with selected candidates to
ensure smooth transitions until their joining.
Conduct candidate engagement activities to strengthen the pre-hiring
experience and ensure a healthy joining ratio.
Manage and update candidate data accurately in the ATS (Lever).
Track, monitor, and report sourcing activity and candidate status regularly.
Communicate consistently with recruiters and hiring managers regarding
candidate status, onboarding timelines, and expected joinings.
Onboarding Coordination:
Coordinate end-to-end onboarding processes for new hires, ensuring a
seamless experience.
Collaborate with IT, Facilities, and HR Operations teams to ensure they have
the necessary information well in advance, enabling a smooth onboarding
experience on Day 1.
Serve as the primary point of contact for new hires during their onboarding
journey.
Maintain and update onboarding trackers and ensure timely documentation.
Trigger and manage the end-to-end India Background Verification (BGV)
process, ensuring timely closures.
Track BGV progress, follow up on pending cases, and escalate any red or
amber flags for resolution.
Ensure compliance with company policy and timelines for all BGV activities.
Raise and highlight any pending cases or background verification amber/red
flags for resolution.
Ensure strict adherence to onboarding processes and governance.
Prepare and maintain weekly, monthly, and quarterly dashboards for
management review and audits.
Additional Responsibilities:
Take on additional responsibilities as and when needed to support the
recruiting and onboarding functions effectively.
WHAT YOU BRING:
- 6+ years of experience in talent acquisition and onboarding coordination,
- preferably in a fast-paced or product-based environment.
- Strong sourcing skills with proven ability to engage both active and passive
- candidates across various platforms.
- Familiarity with Applicant Tracking Systems (preferably Lever) and hands-on
- experience in managing candidate pipelines.
- Proven experience in handling India Background Verification (BGV)
- processes end-to-end, including:
- o Initiating BGV requests and tracking progress.
- o Coordinating with third-party vendors for timely closures.
- o Following up on pending cases and escalating red/amber flags.
- Ensuring accurate documentation and compliance with company guidelines.
-
- Excellent coordination and organizational skills with the ability to manage
- multiple stakeholders and timelines effectively.
- High attention to detail and process adherence, especially in offer rollout,
- onboarding documentation, and background verification.
- Strong interpersonal and communication skills, with a candidate-first mindset
- and ability to build rapport quickly.
- Proficiency in Excel and PowerPoint for maintaining trackers and preparing
- reports/dashboards.
- Ability to work independently, take initiative, and thrive in a collaborative team
- environment.
- A problem-solving approach and readiness to take on new challenges to
- support the evolving needs of the recruitment function.
TA TEAM
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