Sales Support & Office Coordinator

Air Charter Service, a global aviation broker, is seeking a Sales Support & Office Coordinator for its Geneva office. This full-time role involves supporting sales teams with daily tasks, managing office operations, assisting the CEO, handling flight documentation, managing the office diary, scheduling meetings, overseeing travel, assisting with recruitment, and general administrative duties to ensure smooth office functioning.

Must Have

• Assisting the CEO with daily activities
• Maintaining flight files and assisting with preparing flight briefs / contracts / invoices
• Managing the office diary
• Assisting the wider team with scheduling client meetings
• Managing travel and accommodation needs and organising training for office as required
• Overseeing Accounts Payable / Receivables
• Assisting with office recruitment, working with the wider HR team to coordination new starter information and inductions
• Taking meeting minutes
• Scheduling employee appraisals and keeping up-to-date employee records on file
• Maintain a clean and organised office area at all times, processing and distributing daily post
• Maintaining stationary for office
• Any other ad hoc administration tasks
• Excellent organization and time management skills
• Exceptional communication skills
• Attention to detail
• Team player
• Reliable
• Polite and supportive manner
• Fluent in English and French

Good to Have

• German language skills

Perks & Benefits

• Continued professional development
• 22 days holiday per year which increases with length of service
• A friendly fun and very exciting environment enhanced with regular company-funded social events such as socials and seasonal parties
• Access to "Swibeco" benefits platform where you can have wide range of benefits and attractive discounts on numerous leading brands.

Company Description

Air Charter Service is the number one aviation broker providing brokering services to our Cargo, Commercial and Private Jet customers. Founded in 1990, ACS have successfully operated for over 30 years and now have global presence with over 35 offices and 700+ employees worldwide!

Our Geneva office have an exciting and rare opportunity for a Sales Support Coordinator to join the team and assist with smooth running of the daily office operation whilst providing support to the wider sales team.

Job Description

As a Sales Support & Office Coordinator you will be a key member of the Swiss team in our Geneva office and will be the go to person supporting the sales teams with their day-to-day tasks and ensuring smooth operation across the office.

Office Assistant's duties will include but are not limited to:

• Assisting the CEO with daily activities
• Maintaining flight files and assisting with preparing flight briefs / contracts / invoices
• Managing the office diary
• Assisting the wider team with scheduling client meetings
• Managing travel and accommodation needs and organising training for office as required
• Overseeing Accounts Payable / Receivables
• Assisting with office recruitment, working with the wider HR team to coordination new starter information and inductions
• Taking meeting minutes
• Scheduling employee appraisals and keeping up-to-date employee records on file
• Maintain a clean and organised office area at all times, processing and distributing daily post
• Maintaining stationary for office
• Any other ad hoc administration tasks

Qualifications

• Excellent organization and time management skills
• Exceptional communication skills
• Attention to detail
• Team player
• Reliable
• Polite and supportive manner
• Fluent in English and French (German is a plus)

Additional Information

• Continued professional development
• 22 days holiday per year which increases with length of service
• A friendly fun and very exciting environment enhanced with regular company-funded social events such as socials and seasonal parties
• Access to "Swibeco" benefits platform where you can have wide range of benefits and attractive discounts on numerous leading brands.

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Diversity and Inclusion:

Here at ACS we're passionate about bringing people together to create a truly inclusive environment that promotes and values diversity, across our global network of offices.