Senior Executive Assistant, People Experience
Job Summary
Job Description
Zoox is seeking an Executive Assistant to support the Chief People Officer, Senior Director of Talent Acquisition, Director of People Partners, and Director of HRIS and People Operations. The role requires strong calendaring, prioritization, attention to detail, and organizational skills to manage multiple critical requests, often under tight deadlines. High integrity and discretion in handling confidential information are essential, along with professionalism when interacting with senior leaders. The ideal candidate will have a genuine passion for Zoox's mission and thrive in a fast-paced, dynamic environment.
Must have:
- 8+ years of administrative experience
- Bachelor's degree
- Strong organizational skills
- Excellent written and verbal communication
- Proficiency with Google Workspace and MS Office
Good to have:
- Experience with Navan
- Experience with outside vendors
- Experience with cross-functional stakeholders
- Experience with senior leadership
Perks:
- Paid time off
- Zoox Stock Appreciation Rights
- Amazon RSUs
- Health insurance
- Long-term care insurance
- Long-term and short-term disability insurance
- Life insurance
8 skills required
Job Details
Zoox is looking to hire an Executive Assistant to support our Chief People Officer, Senior Director of Talent Acquisition, Director of People Partners, and Director of HRIS and People Operations. You will report directly to the Chief People Officer, and work closely with other Executive Assistants and Administrative Business Partners across Zoox. This is an ideal position for you if you work well in a fast-paced environment, are a self-starter, and want to work on a dynamic and mission-driven team.
This role will require strong calendaring and prioritization skills, uncompromising attention to detail, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously, often on tight timelines. A high level of integrity and discretion in handling confidential information, and professionalism in working with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.
In this role, you will...
- Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes
- Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite
- Oversee end-to-end project management for org-wide projects and initiatives, including inception, planning, documentation, tracking, and communication
- Help with new hire onboarding for scaling departments
- Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
- Act as a back-up to other Administrative Business Partners and Executive Assistants as needed
Qualifications
- 8+ years of administrative experience in an Executive Assistant or similar role
- Bachelor's degree
- Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
- Excellent written and verbal communication skills
- Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
Bonus Qualifications
- Experience working with Navan
- Previous exposure working with outside vendors, cross-functional internal stakeholders and senior leadership
$131,000 - $179,000 a year
Base Salary Range
There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. A sign-on bonus may be offered as part of the compensation package. The listed range applies only to the base salary. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.
Zoox also offers a comprehensive package of benefits, including paid time off (e.g. sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.
About Zoox
Zoox is developing the first ground-up, fully autonomous vehicle fleet and the supporting ecosystem required to bring this technology to market. Sitting at the intersection of robotics, machine learning, and design, Zoox aims to provide the next generation of mobility-as-a-service in urban environments. We’re looking for top talent that shares our passion and wants to be part of a fast-moving and highly execution-oriented team.
Accommodations
If you need an accommodation to participate in the application or interview process please reach out to accommodations@zoox.com or your assigned recruiter.
A Final Note:
You do not need to match every listed expectation to apply for this position. Here at Zoox, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.
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About The Company
Zoox is transforming mobility-as-a-service by developing a fully autonomous, purpose-built fleet designed for AI to drive and humans to enjoy.
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