Studio Administrator
5 Minutes ago • 5 Years +
Administartive
Job Description
Flying Bark Productions is seeking a motivated and experienced Studio Administrator for its Burbank, CA studio. This role provides high-level administrative support to Studio VPs and SVP, managing schedules, coordinating travel, preparing materials, and supporting facilities. The administrator will also lead office event planning, manage databases, and handle confidential materials, contributing to the smooth day-to-day operations of the fast-paced animation industry.
Must Have:
- Provide high-level administrative support to Studio VPs and SVP.
- Manage schedules, coordinate meetings, and handle information requests.
- Coordinate domestic and international travel arrangements and expense reports.
- Prepare materials for meetings, presentations, and business development.
- Support Facilities in their day-to-day work and operations and manage visitor relations.
- Manage and update databases, trackers, and documentation.
- Lead office event planning (team events, parties, offsites).
- Collaborate with corporate staff and production teams.
- Handle sensitive and confidential materials with discretion.
- 5+ years of assistant and/or coordinator experience.
- Experience managing operations-related projects.
- Detail-oriented with excellent organizational, problem-solving, and people skills.
- Outstanding written and oral communication skills.
- Ability to work independently and collaboratively in a team environment.
- Proficiency in Google Suite and related productivity tools.
Perks:
- Work on exciting projects such as Avatar: The Last Airbender feature film and Netflix's Stranger Things animated series.
- Cake days, a dedicated culture club, and regular studio social events.
- Hybrid working approach with flexible work-from-home days.
- Career development, ongoing training, and support opportunities.
- Inclusive and welcoming culture.
Working on exciting projects such as Avatar: The Last Airbender feature film, Netflix's Stranger Things animated series, as well as our production Tales From Outer Suburbia by Shaun Tan.
We are looking for a motivated and experienced individual to join our growing team! You’ll be part of a collaborative, inclusive group who thrives on problem-solving as a team. This is a fantastic opportunity for someone eager to take the next step in their career and become part of the fast-paced and vibrant animation industry.
About the Role:
- Provide high-level administrative support to the Studio VPs and SVP, managing their schedules, coordinating meetings, handling information requests, and performing clerical functions.
- Coordinate travel arrangements, both domestically and internationally, including processing corresponding expense reports.
- Prepare materials for meetings, presentations, and business development efforts.
- Support Facilities in their day-to-day work and operations and manage visitor relations for the studio.
- Manage and update databases, trackers, and documentation to support studio needs.
- Lead office event planning (team events, parties, offsites, support with external meetings).
- Collaborate with corporate staff and production teams to ensure smooth day-to-day operations.
- Handle sensitive and confidential materials with discretion.
- Provide additional support on studio initiatives and cross-functional projects as needed.
About You:
- 5+ years of assistant and/or coordinator experience (preferably within the entertainment industry).
- Experience managing operations-related projects.
- Detail-oriented with excellent organizational, problem-solving, and people skills.
- Outstanding written and oral communication skills.
- Ability to work independently and collaboratively in a team environment.
- Proficiency in Google Suite and related productivity tools.
Why work with us?
- We work on some of the coolest projects in the industry! Check out our website: Flying Bark
.
- We have cake days, a dedicated culture club, and regular studio social events!
- We offer a hybrid working approach, with flexible work-from-home days.
- Career development is a priority for us, and we provide ongoing training and support opportunities.
- Our employees rave about our inclusive and welcoming culture—everyone is celebrated here!
Proud to be an Equal Opportunity Employer.
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