Engineering Resource Planning Administrator

The Engineering Resource Planning Administrator optimizes project planning and engineering talent allocation. This role involves compiling engineering demand, entering it into a resource planning tool, and ensuring resources are allocated based on demand. The administrator will coordinate with various engineering organizations, centralize resource scheduling, identify conflicts, and improve project delivery timelines to support business growth objectives.

Must Have

• Coordinate with Chief Engineers to compile project resource demands
• Enter and maintain accurate resource supply and demand in resource planning tool
• Monitor resource allocation and availability, resolve scheduling conflicts
• Collaborate with Chief Engineers to understand resource needs and deadlines
• Communicate with functional managers on demand shifts, scope, and risks
• Serve as central point of contact for resource-related inquiries
• Forecasting future resource needs based on project pipeline
• Identify and implement opportunities to streamline resource management processes
• Utilize and manage resource planning software and other tools
• Bachelor's degree in Business Administration, Project Management, or Engineering
• Detailed understanding of project lifecycle and schedule
• Experience in data entry
• Proficiency in resource management software, project management tools, and Excel
• Eligible for DoD Personal Security Clearance

Perks & Benefits

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

About This Role

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.
• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.
• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

Summary

The addition of an Engineering Resource Planning Administrator is essential to optimize our project planning and ensure efficient allocation of our engineering talent. This role will work with Chief Engineering to compile engineering demand and enter the demand in the resource planning tool. You will work with functional managers to ensure resources are allocated based on demand. The role will coordinate with multiple engineering organizations with diverse perspectives. The role will centralize resource scheduling, identify resource conflicts, and improve project delivery timelines to support our business growth objectives.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinate with Chief Engineers to compile project resource demands [Excel].
• Enter and maintain accurate resource supply and demand in resource planning tool [Replicon].
• Monitor resource allocation and availability, helping resolve any scheduling conflicts or bottlenecks.
• Collaborate with Chief Engineers to better understand resource needs and deadlines.
• Communicate with functional managers in shifts in demand schedules or scope, and potential risks to project stakeholders.
• Serve as the central point of contact for resource-related inquiries. Collaborate with Chief Engineers and functional managers to resolve conflicts, adjust resource plans, and communicate changes effectively.
• Forecasting future resource needs based on the project pipeline.
• Identify and implement opportunities to streamline resource management processes to increase efficiency and reduce costs.
• Utilize and manage resource planning software and other tools, such as project management software, spreadsheets, and databases.

Qualifications and Education Requirements

• Bachelor's degree in Business Administration, Project Management, or Engineering fields
• Excellent written and verbal communication skills
• Detailed understanding of project lifecycle and schedule
• Experience in data entry
• Must have the ability to effectively present information and respond to questions from various engineering disciplines and perspectives.
• Proficiency in resource management software, project management tools (e.g., Replicon-Polaris, MS Project, Open Plan), and advanced spreadsheet functions (e.g., Microsoft Excel)
• Comfortable in high-stress environment working with demanding senior-level engineers.
• Positive, can-do attitude.

Security Responsibilities

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.

• Incumbent must be eligible for DoD Personal Security Clearance

Work Environment

• Work is sometimes performed in an environment where irritants such as noise, temperature, and lighting variations may exist, but there is little chance of injury, accident, or occupational health problems. In-person and video conferences are common. Moderate to high levels of stress are sometimes experienced with this position. This is a full-time, in-office position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to operate a personal computer and sit at a workstation for extended periods
• May be required to climb stairs.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at hrops@caemilusa.com

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres-Careers@cae.com.

All for building a safer, smarter world

Welcome to CAE! As a global leader in Civil Aviation and Defense & Security across 40 countries, we advance together as One CAE, fueled by thousands of passionate individuals operating in a culture where everyone can thrive. We hold ourselves accountable for building an inclusive community at every level, and our comprehensive benefits support you professionally and personally.

Together, we are All For shaping a future where safety, sustainability, and inclusivity lead the way. Join us and be part of something bigger—where your impact reaches beyond CAE and helps shape the world of tomorrow.

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