Executive Assistant I

IGT is seeking a highly organized and proactive Executive Assistant to provide dedicated support to the Senior Vice President of Supply Chain Operations. This role serves as a trusted partner to executive leadership and manages complex administrative responsibilities including meeting coordination, travel planning, purchase requests, department budgeting, organizing Reno site events, and enabling efficient operations across Supply Chain Operations. Based on site at IGT’s Reno location, this position offers the opportunity to work closely with senior leaders and support initiatives that have a global business impact.

Must Have

• Maintain and coordinate complex calendars across multiple time zones.
• Screen and prioritize incoming communications.
• Draft, edit, and manage correspondence, presentations, and reports.
• Prepare meeting agendas, capture detailed notes, distribute action items.
• Organize internal and executive-level meetings.
• Arrange domestic and international travel.
• Prepare, submit, and reconcile expense reports.
• Compile, analyze, and present data for reports, dashboards, and executive presentations.
• Assist with purchase orders, invoicing, and coordination with vendors.
• Maintain office supply inventory and coordinate equipment upkeep.
• Coordinate activities between departments and external partners.
• Coordinate special events, meetings, or conferences.
• Support corporate governance activities.
• Maintain confidentiality with sensitive and confidential information.
• Associate’s degree required.
• Minimum of 5 years of experience supporting senior-level executives.
• Advanced proficiency in Microsoft Office Suite.
• Exceptional organizational, time management, and prioritization skills.
• Ability to manage multiple priorities and adapt quickly to shifting deadlines.
• Strong attention to detail with an analytical mindset.
• Excellent written and verbal communication abilities.
• Professional demeanor with excellent phone and interpersonal communication skills.
• Ability to work independently with minimal supervision and make informed decisions.
• Proven ability to troubleshoot and resolve administrative issues efficiently.
• High level of professionalism, discretion, and sound judgment.
• Comfort working across multiple time zones and with global teams.
• Positive, forward-thinking attitude with the ability to anticipate executive needs.

Good to Have

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
• Building collaborative relationships.
• Decision making.
• Drive results.
• Foster innovation.
• Personal energy.
• Self-leadership.

Perks & Benefits

• 401(k) Savings Plan with Company contributions
• Health, dental, and vision insurance
• Life, accident, and disability insurance
• Tuition reimbursement
• Paid time off
• Wellness programs
• Identity theft insurance
• Sales roles may be eligible for commission payments
• Other roles are eligible for discretionary bonuses

IGT, where innovation meets entertainment on a global scale! We’ve recently leveled up - IGT Gaming and Digital have joined forces with Everi, creating a powerhouse in the world of gaming, digital experiences, and fintech solutions. From the casino floor to your mobile screen, we’re all about delivering thrilling, responsible, and unforgettable gaming experiences. Whether it’s spinning reels, placing bets, or powering secure payments, we bring the fun - backed by serious tech, deep player insights, and a passion for innovation. With a team of over 7,000 and a presence in 100+ countries, we’re not just global - we’re locally legendary. Our teams work closely with regulators, governments, and partners to ensure we play by the rules while pushing the boundaries of what’s possible. If you’re ready to bring your talent to a team that’s shaping the future of entertainment, your next big move starts here. For more information, please visit www.igt.com or www.everi.com.

IGT is seeking a highly organized and proactive Executive Assistant to provide dedicated support to the Senior Vice President of Supply Chain Operations. This role serves as a trusted partner to executive leadership and manages complex administrative responsibilities including meeting coordination, travel planning, purchase requests, department budgeting, organizing Reno site events, and enabling efficient operations across Supply Chain Operations. Based on site at IGT’s Reno location, this position offers the opportunity to work closely with senior leaders and support initiatives that have a global business impact.

• Maintain and coordinate complex calendars across multiple time zones, ensuring optimal scheduling of meetings and business activities.
• Screen and prioritize incoming communications, including email, phone calls, mail, and voicemail; respond to complex and urgent inquiries professionally.
• Draft, edit, and manage correspondence, presentations, and reports; prioritize and respond to email inquiries on behalf of the Senior Vice President as appropriate.
• Prepare meeting agendas, capture detailed notes, distribute action items, and follow up to ensure timely completion.
• Organize internal and executive-level meetings, including logistics, presentation materials, and catering.
• Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.
• Prepare, submit, and reconcile expense reports accurately and in a timely manner.
• Compile, analyze, and present data for reports, dashboards, and executive presentations using Excel and PowerPoint.
• Assist with purchase orders, invoicing, and coordination with vendors and suppliers.
• Maintain office supply inventory and coordinate equipment upkeep in partnership with office administration to ensure a professional work environment.
• Coordinate activities between departments and external partners to ensure timely execution of requests.
• Coordinate special events, meetings, or conferences, including logistics, catering, and presentation materials.
• Support corporate governance activities, including preparation of materials for board or committee meetings.
• Maintain confidentiality with sensitive and confidential information.

Qualifications

• Associate’s degree required; Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
• Minimum of 5 years of experience supporting senior-level executives, preferably within a global organization.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Exceptional organizational, time management, and prioritization skills.
• Ability to manage multiple priorities and adapt quickly to shifting deadlines.
• Strong attention to detail with an analytical mindset.
• Excellent written and verbal communication abilities.
• Professional demeanor with excellent phone and interpersonal communication skills.
• Ability to work independently with minimal supervision and make informed decisions.
• Proven ability to troubleshoot and resolve administrative issues efficiently.
• High level of professionalism, discretion, and sound judgment.
• Comfort working across multiple time zones and with global teams.
• Positive, forward-thinking attitude with the ability to anticipate executive needs.

Keys to Success

• Building collaborative relationships
• Decision making
• Drive results
• Foster innovation
• Personal energy
• Self-leadership

#LI-NP1

Base pay is only one part of our Total Rewards program. Sales roles may be eligible for commission payments, while other roles are eligible for discretionary bonuses. In addition, we offer employees a 401(k) Savings Plan with Company contributions, health, dental, and vision insurance, life, accident, and disability insurance, tuition reimbursement, paid time off, wellness programs, and identity theft insurance. Note: programs are subject to eligibility requirements.

All IGT employees have a role in information security. Annual training will be assigned and required as appropriate.

Nearest Major Market: Reno

Nearest Secondary Market: Tahoe