Temporary Administrator/Coordinators - Fixed Term/Full Time/Part time

The University of Auckland is seeking expressions of interest for Temporary Administrator/Coordinator roles. These fixed-term assignments, ranging from 6 weeks to 3-6 months, can be full-time or part-time, with potential for hybrid work. Responsibilities include a variety of administrative functions such as updating databases, processing admissions, preparing documents, responding to queries, organizing meetings, managing diaries, and general finance administration. Candidates should have recent relevant experience, strong MS Office skills, and excellent communication.

Must Have

• Recent and relevant experience within the tertiary sector or large organisations.
• Intermediate (ideally advanced) proficiency in the MS Office Suite.
• Availability to start immediately (we may accommodate a 1-week notice period).
• Strong verbal and written communication skills are essential for this role.

Good to Have

• A degree helps with understanding the environment.

Perks & Benefits

• A competitive salary with five weeks’ annual leave, prorated.
• Flexible working hours.
• Hybrid work options (onsite and offsite).

Company Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. We have eight academic faculties and 11 service divisions creating a diverse, dynamic and complex organisational culture that demands excellence.

Temp Services is an in-house solution for temporary staffing across the University of Auckland.

Job Description

Te Whiwhinga mahi | The opportunity

We are currently seeking expression of interest from candidates that are looking for opportunities. Length of fixed term assignments can range from 6 weeks up to 3-6 months to cover staff vacancies.

• Assignments can be for full time or part time working hours (Monday to Friday).
• Depending on the needs of the hiring team, you could be working on site or there maybe flexibility to work hybrid during the week once fully trained.

You will be required to support our Service Divisions and/or Faculties with administration support with the following tasks:

• Assisting a team through a range of administrative functions
• Updating internal databases student/academic eg SSO, Canvas
• Processing admissions and enrolments
• Preparing and formatting documents/reports
• Responding to queries from Staff and Students
• Organising meetings, functions and events
• Co-ordinating agendas and taking minutes
• Diary management & travel bookings
• General finance administration
• Written correspondence
• Updating marketing materials and maintaining online web content

What We’re Looking For:

• Recent and relevant experience within the tertiary sector or large organisations.
• Intermediate (ideally advanced) proficiency in the MS Office Suite.
• Availability to start immediately (we may accommodate a 1-week notice period).
• Strong verbal and written communication skills are essential for this role.

As part of the University of Auckland’s large and complex environment, you will need to confidently engage with diverse stakeholders, interpret information accurately, and produce clear, professional documentation. Your ability to communicate effectively will ensure smooth collaboration and successful outcomes.

Salary Range: $55,600 – $79,300 per annum (pro-rated for part-time), depending on the position.

Registration Process:

To register as a Temp on Campus, you will need to successfully complete:

• A phone screen
• Online testing for Word, Excel, and Outlook
• An interview
• Successful reference checks (ideally your last 2–3 reporting managers)

Direct enquiries only – no agencies.

Qualifications

• While a degree is not essential to the role, it does help with understanding the environment.

Additional Information

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is committed to providing an excellent working environment through:

• A competitive salary with five weeks’ annual leave, prorated.
• Flexible working hours as well as hybrid of being able to work onsite and offsite depending on the role.

For more information please visit Staff Benefits.

• As part of your application please attach a copy of your updated CV with a list of systems/Programmes you may have used in your past roles.

To be considered for this role, you must be eligible to work in New Zealand or hold a valid New Zealand work visa.

#LI-DNI

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz_