Virtual Production Coordinator
Job Summary
Job Description
The Virtual Production Coordinator at Eyeline Studios (Scanline VFX's virtual production division) supports various tasks and projects, ensuring efficient operations and successful project completion. Reporting to the Virtual Production Manager and Virtual Producer, responsibilities include project planning and execution, communication with departments and stakeholders, scheduling, documentation, reporting, resource allocation, problem-solving, and ensuring compliance. The role requires excellent organizational and communication skills, proficiency in Google Workspace and Microsoft Office Suite, and familiarity with production management software (Flow or equivalent).
Must have:
- Excellent organizational and time management skills
- Excellent communication skills
- Proficiency in Google Workspace and Microsoft Office Suite
- Project planning and execution
- Problem-solving and conflict resolution
Good to have:
- Proficiency in production management software (Flow/Shotgun)
- Familiarity with project management software (Smartsheets, Airtable, etc.)
15 skills required
Job Details
Eyeline Studios
At Eyeline, Scanline VFX's virtual production division, we want to provide you with a solid foundation where you can be a part of an innovative team of brilliant researchers, developers and virtual storytellers. Learn more.
The Virtual Production Coordinator reports to the Virtual Production Manager and Virtual Producer. Production Coordinator will oversee and support various tasks and projects within the Eyeline Visual Pioneering Group to ensure efficient operations and successful project completion. This role requires excellent organizational skills, attention to detail, and the ability to work collaboratively with team members and external partners.
Key Responsibilities
- Project Management: Plan, coordinate, and execute projects, ensuring they are completed on time, within scope, and budget
- Communication: Serve as a point of contact between different departments, clients, and stakeholders to facilitate smooth information flow
- Scheduling: Arrange and manage schedules, meetings, and appointments for team members and ensure timely communication of changes
- Documentation: Maintain accurate records, files, and documentation for projects and departmental activities
- Reporting: Prepare and present regular reports on project status, department activities, and other relevant metrics
- Resource Allocation: Coordinate the allocation of resources, including personnel, equipment, and materials, to ensure project needs are met
- Problem-Solving: Identify and resolve any issues or conflicts that arise during project execution
- Compliance: Ensure that all activities comply with company policies, industry standards, and legal requirements. Receives work in the form of short-term assignments or processes that frequently require the application of independent judgment
- Support: Provide administrative support to the team, including preparing correspondence, handling inquiries, and managing office supplies
Qualifications
- Excellent organizational and time management abilities, able to identify and manage priorities
- Excellent written and verbal communication skills. Ability to collaborate effectively with cross- functional teams
- Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to work independently and as part of a team
- Attention to detail and problem-solving skills
- Effectively coordinates the resolution of problems and roadblocks as they occur
- Proficiency in production management software such as Flow (formerly Shotgrid/Shotgun) or equivalent tracking tools
- Familiarity with project management software (e.g. Smartsheets, Airtable, Miro, Bluescape. ClickUp) is a plus
- Ability to remain calm and confident under pressure, cope well with fast paced environments and short deadlines, be adaptable, use initiative, have a positive attitude
About Us
Scanline VFX is an award-winning leader in the visual effects industry with 7 studios worldwide, including London, Los Angeles, Montreal, Munich (will cease to operate by year's end), Seoul, and Vancouver. Since our beginning in 1989, we strive to set the highest standard of quality in everything we do. Through innovation, we generate solutions for our clients and raise the bar — both within our workplace and throughout our industry.
We look for explorers, people who are willing to go to new places and are open to testing, learning and iterating as they go. We believe great ideas come from everyone, so we actively encourage team members to ask questions and present their ideas.
Powered by Netflix
Netflix’s investment in our pipeline, infrastructure, and workforce allows us to continue to push the boundaries of what is possible in visual effects. In addition to working on projects for Netflix, we continue to work with a variety of long-standing and new clients.
Come as you are
We are committed to ensuring fair and equal treatment of your application. When you apply for a role with us, you will receive consideration based solely on your qualifications.
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