Administrative Assistant, Visual Content & Culture Marketing °1824

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

°1824 is UMG’s in-house content strategy and culture marketing team focused on the connection of artists and brands directly to fans through storytelling and experiences. Our offerings include content creation, ideation, PR, livestreaming, creator partnerships, experiences, and social strategy. °1824 is seeking a full-time Administrative Assistant to support the Sr. Director, Visual Content and the Sr. Director, Culture Marketing in day-to-day tasks including, but not limited to, calendar coordination, project tool and file transfer management, expenses and travel, production, social media management, communications project support and on-set duties. This candidate must be detail-oriented and highly motivated to support an ever-evolving team of creatives and emerging industry professionals.

How You'll Create:

• Maintain and schedule calendar for the Sr. Director, Visual Content & the Sr. Director, Culture Marketing
• Liaise between internal teams and outside parties to schedule meetings
• Arrange travel plans and obtain approvals in a timely fashion
• Create and process expense reports, ensuring that the correct coding is used; resolve payment issues
• Create project reports and recaps
• Utilize project management system to keep information current
• Maintain up-to-date awareness of projects and proactively assist and anticipate needs
• Support project coordination by sourcing availability from the part-time staff
• Contribute to social media team with planning, quick design fixes and providing edit notes for TikTok, Instagram, LinkedIn or other relevant platform
• Communicate with finance teams to wrap projects
• Able to work in a high pressure, detail-oriented function
• Able to handle multiple responsibilities at a time, and use discretion when necessary
• Onboard new employees (email access, department software, etc.)
• Prompt offboarding of past part-time employees by removing them from department systems

Bring Your Vibe:

Skills/Abilities:

• Ability to interact comfortably and effectively with employees at all levels within the company
• Ability to multi-task and prioritize work effectively
• Excellent organizational skills
• Truly exceptional oral & written communication & listening skills
• Experience using Google Suite (Docs, Sheets) and Excel is essential
• Experience using Monday.com or similar project management systems a plus
• Knowledge of graphic design and tools for social media/digital marketing (Canva, CapCut, Adobe Suite, Mailchimp) a plus

Experience:

• 1-2 years of combined pre/post-grad music or media industry-related experience preferred.

Education:

• Bachelor’s Degree preferred.

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent