Administrative Specialist II

Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands. We’re looking to hire an Administrative Specialist II for a leading energy services company recognized for its strong culture, customer focus, and collaborative environment. This is an 8-month contract role, fully on-site in Shelbyville, IN.

In this role, you will join the Training & Development team to provide administrative, reporting, and operational support to ensure smooth training delivery and employee onboarding.

Administrative Specialist II Responsibilities:

• Run, track, and submit reports; manage department communications.
• Support new hire onboarding and orientation processes.
• Maintain training calendars and create classes in the Learning Management System (LMS).
• Plan, prepare, and set up training materials; coordinate with trainers for printing and logistics.
• Process invoices, order office supplies, and manage facility requests.
• Serve as system administrator for SharePoint, MyLearning, and training tools.
• Track certifications, compliance records, and Veterans’ benefits.
• Provide reporting and trending analysis using Excel and Power BI.
• Participate in team committees, special projects, and events.

Administrative Specialist II Qualifications:

• High School Diploma or GED required.
• Strong administrative experience with reporting, scheduling, and recordkeeping.
• Proficiency in Microsoft Office Suite (Excel – advanced, Word, Outlook, Teams, PowerPoint) and Power BI.
• Strong written and verbal communication skills with attention to detail.
• Ability to multi-task, work independently, and provide customer-focused support.

If you meet the qualifications and are excited about this opportunity, apply today! Our team will connect with you to discuss next steps, support you through the interview process, and advocate for your success.