Job Description
We are looking for a Facility Coordinator to manage office operations and procedures, ensuring efficiency and safety. Must have strong organizational and planning skills, excellent communication skills, and knowledge of office management systems.
Good To Have:
- Vendor Management
- Contract Negotiation
- Budget Management
- Project Management
Must Have:
- Office Management
- Time Management
- Communication Skills
- Problem Solving
Perks:
- HMO Coverage
- Meal Allowance
About us:
At Amber, we're always on the hunt for the most talented individuals in the industry to join our team. We're dedicated to delivering top-notch service to our customers and know that our employees are key to making that happen. We offer attractive compensation packages and plenty of chances to grow with us, and we're always on the lookout for ways to do things better. Our team works together towards common goals, and we value each member's contributions to our mission of continuous improvement and innovation.
About the role:
We are looking for a Facility Coordinator to organize and coordinate office operations and procedures, to ensure organizational effectiveness, efficiency and safety.
The Quest:
- Perform facility activities including coordination of general maintenance, repairs and housekeeping
- Act as primary liaison for building maintenance issues
- Coordinates supply needs for all employees
- Oversees new hire process is followed, and new hires have the appropriate equipment, furniture, and supplies on their first day of work
- Coordinates office and workstation moves and adjustments with IT, department manager and employee
- Managing building maintenance daily operation
- Cost control, resource management and planning for building management related issues
- Vendor management
- Assist in procurement of spares, consumables and building management related services
- Managing projects concerning rearrangements of office space in accordance with business need
- Booking transport and accommodation
- Managing office budgets
- Ensuring that health and safety policies are up to date
- Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills and errands
- Partner with HR to maintain office policies as necessary
- Organize office operations and procedures
- Manage relationships with vendors, service providers and landlord
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office budget, ensure accurate and timely reporting
- Welcomes and directs visitors (clients, candidates, couriers, vendors, etc.)
- Manage internal and external correspondence
- Distribute incoming documents to appropriate departments
- Provide basic and accurate information in-person and via phone/email
- Maintains safe and clean reception area by complying with procedures, rules, and regulations.
- Distribute various documents to employees
- Act as assistant to upper management by:
- maintaining calendars
- arranging and organizing meetings
- booking transport and accommodation
The Skills:
Proven office management, administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficiency in MS Office
- Fluency in English (both verbal and written)
- Customer Focus
Nice to have:
• 1–2 year experience on the job
The Reward:
- A fun and dynamic industry where you can make a difference.
- Professional and friendly work environment.
- An attractive salary package.
- Awesome and talented colleagues.
- Support from all your teammates.
- HMO Coverage – after regularization
- Monthly Meal Allowance – after regularization
- Additional Days Off – according to Amber’s internal policy.
- A job where every day is different, and you will develop your skills and potential
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