About the job
Allegiant Stadium
Job Summary
Essential Function
- Responsible for developing, implementing, and overseeing all administrative functions for Operations and Maintenance departments: data entry, processing purchase orders, inventory, tracking event data, processing data reports, track and maintain budgets, draft and distribute department communications, coordinate/track department trainings, manage all e-mails, phone inquiries and mail correspondence, order supplies, and manage and organize the department files, documents, and records
- Main administrator of ABI for Operations and Maintenance departments. Schedule all PT staff; for conversions and facility maintenance in ABI. Oversee and manage payroll entries, whips, and weekly system updates for our part time staff members. Partner with HR to provide appropriate documents for violations of attendance policies. Track and document callouts for staff. Assist with hiring and recruiting as assigned
- Main administrator of maintenance management system for Altum - CMMS system. Responsible for training staff on work order system
- Manage service agreements for additional maintenance and ensures adherence to specifications
- Coordinate third party service providers by enforcing the agreed upon scope of services within the various signed service agreements
- Maintain inventory control program under the direction of the Operation Director
- Maintains checklists, organizes data and completes reports as assigned
- Projects as required by VP, Operations
Required Qualifications (Job Knowledge, Skills, and Education):
- A minimum education level of: High School Diploma or its equivalency
- A minimum of 3 - 5 years of related work experience in facilities management
- Experience in coordinating, communicating, amongst multiple teams of large-scale entertainment venues.
- Ability to establish and maintaining effective working relationships with managers, supervisors, employees, patrons, clients, service providers and corporate sponsors.
- Proficient with Microsoft Office Suite (Outlook, Word, Excel); and ability to learn all required business systems.
- Ability to prioritize and to handle multiple projects simultaneously while meeting tight deadlines.
- Good written, verbal and interpersonal skills required; ability to interact with all levels.
- Professional presentation, appearance and work ethic.
- Ability to obtain and maintain forklift certification; ability to operate a forklift
- Ability to work flexible schedule including nights, weekends, and holidays
- Ability to work indoors and outdoors, as well as in various weather climates
Preferred Qualifications (if applicable):
ASM Global reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. ASM Global may require an employee to perform duties outside his/her normal description. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
About The Company
ASM Global is the world’s leading venue management company and producer of live event experiences. With over 400+ premier venues spanning worldwide, we operate and invest in the world's most important stadiums, arenas, convention centers and theaters, including entertainment districts and mixed-use developments.
We produce over 20,000 live events annually, welcoming over 164 million guests each year. As the global leader in content programming and revenue optimization, using the latest data-driven marketing disciplines, our best-in-class management reliably delivers maximum value and profitability for venue owners.
Beyond the walls of our venues, ASM Global is on the ground, working to invest in people, strengthen our communities, and protect the environment. Our corporate social responsibility platform, ASM Global Acts, is a refreshing, modern commitment to social equity and global sustainability. A robust and growing DE&I initiative, commitment to local purchasing, and prioritizing green innovations (with an industry-high 50+ certified green venues) are just a couple examples of ASM Global’s impactful, world-friendly outlook.
As the global industry leader, we understand the importance of setting an exceptional example, while having a great time doing it.
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