Media Coordinator, Finance

Who We Are:
As a 100% independent and 100% employee-owned agency, we are driven by an independent spirit and believe in the power of the collective. We foster a culture that enables and expects all departments to make our brands impossible to ignore.

What You’ll Do:
Our agency is seeking a detail-oriented and organized Media Finance Coordinator to work autonomously with the finance department and support our digital media strategy and buying teams. This role will be crucial in managing the financial aspects of our social, search, managed programmatic, and directly purchased programmatic media buying activities. The ideal candidate will have a strong understanding of financial processes, excellent communication skills, and the ability to work independently while collaborating with various teams and media partners.

RESPONSIBILITIES:

• Manage the invoice reconciliation process across all digital media buying channels (social, search, managed programmatic, and directly purchased programmatic).
• Work closely with media partners to ensure accurate and timely receipt of invoices and resolve any discrepancies.
• Collaborate with internal media buying teams to gather and manage buy inputs, ensuring alignment with financial documentation.
• Identify and flag any abnormalities or discrepancies in invoicing, spending, or financial reporting.
• Support the digital media teams in managing financial needs, including budget tracking, pacing reports, and spend analysis.
• Maintain accurate and organized financial records, ensuring compliance with agency policies and procedures.
• Develop and maintain strong relationships with both the finance department and the digital media buying teams.
• Assist in the development and implementation of process improvements to enhance financial efficiency and accuracy.
• Provide regular updates and reports to the Digital Media Director on financial status, issues, and resolutions.
• Ensure adherence to quality assurance protocols and best practices in all financial processes.

QUALIFICATIONS:

• Bachelor’s degree in finance, accounting, or a related field.
• 1-3 years of experience in a finance or accounting role, preferably in a media agency or related industry.
• Strong understanding of financial processes, including invoice reconciliation, accounts payable, and budgeting.
• Proficient working with Microsoft Office applications, with strong Excel skills (e.g., pivot tables, vlookups).
• Excellent attention to detail and a commitment to ensuring accuracy in financial transactions.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to work independently and autonomously, while also collaborating effectively with cross-functional teams.
• Excellent verbal and written communication skills, with the ability to communicate financial information clearly and concisely.
• Strong problem-solving skills and the ability to identify and resolve financial discrepancies.
• Familiarity with digital media buying processes and terminology is a plus.

Preferred Qualifications:

• Experience with media buying platforms and financial management systems.
• Knowledge of programmatic media buying and associated financial processes.
• Strong analytical skills and the ability to analyze financial data and provide insights.

Ideal Candidate Profile:
In addition to the qualifications listed above, the ideal candidate will demonstrate the
following:

• Autonomous Work Ethic: Ability to work independently, manage their own workload, and take initiative in completing tasks.
• Detail-Oriented: Meticulous attention to detail, with a focus on ensuring accuracy in all financial transactions and documentation.
• Process-Oriented: A strong understanding of financial processes and a passion for developing and implementing efficient workflows.
• Collaborative: A team player with excellent collaboration skills, able to work effectively with both finance and media buying teams.
• Proactive Communicator: Excellent verbal and written communication skills, with the ability to proactively communicate financial updates, issues, and resolutions.
• Problem-Solver: Strong analytical and problem-solving skills, with the ability to identify and resolve financial discrepancies and issues.
• Adaptable: Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities and financial needs.

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