Operations Executive

Company Description

Since 1926, Publicis Groupe has evolved to become the world's most valuable communications group, where creativity and transformation are not only celebrated but empowered daily. Today we are more than a company; we are a connected platform operating under the #ThePowerOfOne philosophy, combining efficiency and innovation in a model that seeks to provide our clients with seamless access to the best of each service. In an era of convergence and empowerment, we are excited to attract passionate individuals to guide our clients in their transformation, helping them reinvent themselves and thrive amidst digital disruption.

Job Description

In Bogotá and/or Medellín - Colombia, we are looking for an Operations Executive with 2 to 3 years of experience in the role with advertising and marketing agencies. Their mission will be to ensure the correct execution of assigned campaigns, projects, and deliverables, complying with the times, standards, and requirements established by clients and the internal team. In addition to guaranteeing the effective management of operational and administrative processes for the accounts and brands under their responsibility, focused on budget administration, purchase orders, and invoicing through the tools defined by the Group.

Responsibilities

• Create tasks derived from each project in the project management tool, defining times, responsible parties, requirements, and attaching the necessary support.
• Monitor adherence to the timetable defined for each project.
• Continuously track task execution and inform the internal team about adjustments and changes that arise during project realization.
• Verify quotes and budget approvals, according to the negotiation conditions defined within the closing dates established by the financial area, and also conduct periodic follow-ups.
• Verify compliance with client requirements, both in projects and campaigns and in final pieces, before official delivery.
• Maintain a monthly status of budgets versus invoicing.
• Ensure the correct use of the group's various platforms, as well as those used by clients for project control and monitoring, budget management and approval, and communication channels.
• Manage purchase orders and the invoicing process using the tools defined by the group to ensure financial accuracy and compliance.
• Manage direct communication with internal clients, controlling payments for each project under their charge within the agreed times.
• Collaborate with the Administrative and Financial team to have clarity and traceability of the invoicing processes managed for projects under their charge, as well as the proper reporting of documentation in Advertmind.
• Ensure compliance with all policies, processes, and procedures regarding human talent, labor, finance, technology, administration, legal, and others established by the company at local and global levels.
• Ensure compliance with administrative human talent processes, related to payroll novelty reporting: disability support, vacation approval, absenteeism information, position handovers, and clearances, among others, according to the times defined by the company.
• Lead, promote, and exemplify Publicis Groupe's values and cultural attributes, ensuring harmony and synergy within the work team, based on respect and valuing differences.

Additional Information

What We Offer?

• We have an interaction and connection platform based on artificial intelligence called Marcel, which has e-learning tools such as Udemy and LinkedIn Learning, with more than 30,000 courses on different topics where you can train according to your interests. In addition to connecting with the more than 100,000 creative minds of Publicis Groupe.
• We have benefits such as: hybrid work, employee fund, life insurance, birthday day off, in addition to the opportunity to apply for different global vacancies within the company and the possibility of working up to 6 weeks a year from another country where Publicis Groupe has a presence through the global Work Your World initiative.

Publicis Groupe #ThePowerOfOne connects creativity and technology, celebrating #VivaLaDifference. We recognize and appreciate individual differences as strengths that enrich our teams and the community. Diversity and inclusion are key to our success!