Payroll & HR Specialist
Job Summary
Job Description
The Payroll & HR specialist provides support to employees and managers on all general human resources matters related to policies, processes, activities, and employee services. Responsibilities include answering HR and benefits policy-related questions, updating employee files, coordinating salary changes with the payroll department, and assisting with HR administrative tasks. Other tasks involve participating in HR projects, drafting employment contracts, supporting performance evaluations, and coordinating employee departures and returns from long-term absences. The specialist also manages employee benefits, maintains relationships with external service providers, manages HRIS data and requests, and ensures payroll accuracy.
Must have:
- Answer questions related to HR and benefits policies.
- Update employee files and enter data into HR systems.
- Coordinate changes with the payroll department.
- Assist HR Manager with day-to-day clerical/administrative HR functions.
- Draft employment contracts and related documents.
- Support HR and management partners during the annual performance evaluation process.
- Coordinate departures and returns from long-term absences.
1 skill required
Job Details
The Payroll & HR specialist supports employees and managers on all general human resources matters related to policies, processes, activities, and employee services.
Responsibilities:
The main tasks are to:
- Act as HR specialist for employees and managers to:
- Answer questions related to HR and benefits policies.
- Update employee files and enter data such as title changes, level changes, resignation letters, etc., into the HR systems.
- Coordinate changes (salary and bonus) with the payroll department.
- Updating Finance department about the changes of the month regards payroll (new banks account/address, new referral reward) & contact with the external payroll provider
- Assisting HR Manager with day-to-day clerical/administrative HR functions.
- Participate in HR Services projects and act as an ambassador for HR initiatives.
- Enter data into employee files.
- Act as HR resource for employees and managers to:
- Draft employment contracts, amendments and all other documents related to employee files.
- Follow up with managers on contract employees, and mid and end of probation for new employees.
- Support HR and management partners during the annual performance evaluation process.
- Provide administrative and other support to HR partners such as:
- Communications to teams,
- Salary positioning proposals,
- Development plan follow-up, etc.
- Act as HR resource for employees and managers to:
- Coordinate departures and returns from long-term absences (unpaid leave, paternity and maternity leave, disabilities).
- Help onboard new employees by assisting the HR Business Partner and and Production Teams to create a seamless first week and beyond.
- Manage employee benefits like ticket restaurant, ticket transport, etc. and group insurance file administration.
- Manage the relationships with external services providers such as Payroll provider, labour and immigration lawyers, relocation providers, and benefits suppliers.
- Be the key user and reference point for managing administrative employee file tools.
- Ensure accuracy of HRIS data.
- Manage HRIS requests.
- Have good working knowledge of the HRIS system.
- Ensure that payroll is in line with the company’s HR policies.
- Oversee the day-to-day payroll operations and the monthly process with the finance team.
- Perform all other related duties.
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About The Company
Ubisoft’s 21,000 team members, working across more than 30 countries around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences.
Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come.
Ubisoft is an equal opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves.
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