Project Management Coordinator - Marketing

1 Month ago • 2-4 Years

Marketing

Job Description

We are looking for a highly organized and proactive Project Management Coordinator to support our fast-paced marketing team. This role is critical in ensuring marketing initiatives are executed smoothly, timelines are met, and stakeholders are aligned. You’ll assist in managing cross-functional projects, tracking progress, and helping the team stay on task and on time for the North America and LATAM regions in second shift. You will coordinate and track the progress of multiple marketing projects, organize project intake, maintain project documentation, facilitate meetings, act as a liaison, flag risks, assist with reporting, and continuously look for opportunities to streamline workflows.

Good To Have:

Wrike experience is a strong plus

Must Have:

Coordinate and track the progress of multiple marketing projects, ensuring deadlines and deliverables are met.
Organize project intake, assignment, and status updates across field marketing, creative, content, and digital teams.
Maintain project documentation, timelines, and task lists in our project management system.
Facilitate weekly check-ins, standups, and status meetings to keep projects moving forward.
Act as a liaison between internal teams and external vendors or partners when needed.
Flag risks, bottlenecks, or delays and escalate as appropriate.
Assist with reporting on project metrics and outcomes.
Continuously look for opportunities to streamline workflows and improve team efficiency.
Bachelor’s with 2-4 years of experience in a project coordinator or project support role, preferably within a marketing or creative team.
Experience working with or supporting digital marketing, creative production, or content teams.
Exposure to marketing campaign lifecycles, asset development, or vendor coordination.

Add these skills to join the top 1% applicants for this job

ms-office

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microsoft-office

Scope:

We are looking for a highly organized and proactive Project Management Coordinator to support our fast-paced marketing team.
This role is critical in ensuring marketing initiatives are executed smoothly, timelines are met, and stakeholders are aligned.
You’ll assist in managing cross-functional projects, tracking progress, and helping the team stay on task and on time for the North America and LATAM regions in second shift.

Our Current Technical Environment:

Software: Wrike.
Technical Skills Needed: Microsoft Office/O365.

What You Will Do:

Coordinate and track the progress of multiple marketing projects, ensuring deadlines and deliverables are met.
Organize project intake, assignment, and status updates across field marketing, creative, content, and digital teams.
Maintain project documentation, timelines, and task lists in our project management system.
Facilitate weekly check-ins, standups, and status meetings to keep projects moving forward.
Act as a liaison between internal teams and external vendors or partners when needed.
Flag risks, bottlenecks, or delays and escalate as appropriate.
Assist with reporting on project metrics and outcomes.
Continuously look for opportunities to streamline workflows and improve team efficiency.

What We Are Looking For:

Bachelor’s with 2-4 years of experience in a project coordinator or project support role, preferably within a marketing or creative team.
Experience working with or supporting digital marketing, creative production, or content teams.
Exposure to marketing campaign lifecycles, asset development, or vendor coordination.
Basic understanding of marketing concepts or workflows.
Strong organizational skills with an eye for detail and a knack for timelines.
Excellent written and verbal communication skills.
Comfort managing multiple projects at once and adjusting quickly to shifting priorities.
Experience in stakeholder engagement and managing expectations.
Experience working in a fast-paced, deadline-driven environment.
Familiarity with project management tools; Wrike experience is a strong plus.
Proficiency in Microsoft Office and/or Office 365.