Regional Associate, Cross Border (Finance Operations)
Job Summary
Job Description
The Finance Operations Associate's main objective is to ensure the efficient and accurate processing of company bills, invoices, and vendor payments. This role involves working with various stakeholders, including local finance and shared service teams, to ensure timely and accurate payments while maintaining good vendor relationships and adhering to internal controls and accounting principles. The position also offers the chance to collaborate with the AR team to resolve shipper disputes and ensure timely AR collections. Responsibilities include AP ledger reconciliation, resolving discrepancies, processing vendor payments on time, accurate data entry, managing cash flow forecasts, regional fund requests, timely collection of aged receivables, adherence to COD remittance schedules, and preparing expense accrual journals.
Must have:
- Reconciliation of accounts payable ledger
- Timely vendor invoice payments
- Accurate data entry and GL codes
- Manage XB cash flow forecasts
- Timely collection of aged receivables
- Adherence to COD remittance schedules
- Prepare expense accrual journals
- Bachelor's Degree in Accountancy or Finance
- Mandarin-speaking capabilities
- Good communication skills
- Detail-oriented
Good to have:
- Assist in dispute resolution
- Zero balance in Balance Sheet clearing account
3 skills required
Job Details
The role exists with a main objective of ensuring that the company’s bills, invoices, and vendor payments are processed efficiently and accurately. The Finance Operations Associate is expected to work with various stakeholders from local finance to shared service team and solutions teams to ensure that all payments are processed accurately and on time, and that the company maintains good relationships with its vendors while adhering to internal controls and accounting principles. There is also an opportunity for the candidate to work together with the AR team to ensure that shippers’ disputes are resolved and AR is collected timely.
Responsibilities
- Responsible for reconciliation of accounts payable ledger with the vendor’s records and resolve any discrepancies identified before payments are made
- Check for open invoices and any credits or adjustment that have been applied
- Assist the solutions team in dispute resolution if there are any discrepancies between the company’s records and the vendor’s SOA
- Responsible for ensuring vendor invoices are paid timely and not aged
- Ensuring timely payment of vendor invoices
- Accurate data entry of invoices and GL codes for local finance.
- Manage XB cash flow forecasts and Regional fund requests for countries paying for XB Vendors (SG/PH/VN/ID/MY)
- Ensure timely collections of aged receivables
- Responsible for ensuring adherence to timely COD remittance schedules and COD offset processes by local finance
- Ensuring that vendors are paid within credit terms
- Prepare accurate expense accruals journals during month end closing.
- Ensuring zero balance in Balance Sheet clearing account for payments on behalf of clients.
- AP Reconciliation of XB Vendors.
Requirements
- Bachelor’s Degree in Accountancy or Finance
- 0-2 years of relevant working experience in an Accounting or Finance related function
- Possesses good communication skills and detail oriented
- Mandarin-speaking capabilities is a must, as this role will be dealing with stakeholders in Mainland China
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