Admin/PA

This job involves a variety of administrative and personal assistant tasks. Responsibilities include word processing, audio and copy typing, letter writing, and managing telephone and email inquiries. The role also requires creating and maintaining filing systems, scheduling and attending meetings, creating agendas and taking minutes, keeping diaries, arranging appointments, organizing staff travel, and managing budgets and invoices. Additionally, the candidate will be expected to use software packages like Microsoft Word, Outlook, PowerPoint, Excel, and Access to produce documents and maintain records and databases. The ideal candidate should be able to plan their own work, work on their own initiative, meet deadlines, and manage pressure while prioritizing tasks. Strong communication skills, discretion, a pleasant telephone manner, and the ability to work both independently and as part of a team are crucial.

Must Have

• BS degree in management or related field.
• Strong organizational skills.
• Presentation skills and attention to detail.
• Ability to plan and meet deadlines.
• Oral and written communication skills in English.

Job description

·         Word processing;

·         Audio and copy typing;

·         Letter writing;

·         Dealing with telephone and email enquiries;

·         Create & maintain filing systems

·         Schedule & attend meetings, creating agendas and taking minutes - shorthand may be required

·         Keeping diaries and arranging appointments

·         Organize travel for staff

·         Manage budgets and invoices

·         Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;

Requirement

·         Female Age 22 – 28

·         BS degree in management / Liberal arts education or a related field

·         Strong organizational skills

·         Presentation skills and attention to detail

·         Ability to plan your own work, work on your own initiative and meet deadlines

·         Ability to manage pressure and conflicting demands and prioritise tasks and workload

·         Oral and written communication skills in English

·         Tact, discretion and respect for confidentiality;

·         A pleasant, confident telephone manner

·         Able to work alone as well as with others

·         Reliable, honest and highly disciplined

·         Good project management skills