Administrative Assistant III, Franchise Management

We are looking for an Administrative Assistant III to join our team, supporting the EVP of Franchise and Marketing. The ideal candidate will be a proactive communicator who can anticipate the needs of the executives to keep the department on track.

Responsibilities

• Provide organizational and administrative support to the department execs, anticipating needs of the executive(s) and always being two steps ahead.
• Coordinate travel, visas, schedules, and other travel logistics.
• Meeting note taking, executive next step list and follow-up.
• Various tracking and weekly reports detailing marketing updates.
• Generate travel and expense reports.
• Schedule/Calendar/Phone management; keep execs on schedule.
• Create and maintain global contacts.
• Invoice tracking & processing.
• Create and update presentations, letters, and other forms of management reports and communications.
• Manage calendar and activities (Setting meetings, Call list, etc.).
• Lead the monthly marketing culture meeting and team activities (birthdays, volunteer events, etc.)
• Manage downloads of SVP docs into an organized share drive.
• Special projects as required.

Qualifications

• Strong computer skills (Excel, Word, PowerPoint, Internet savvy).
• Attention to detail and accuracy.
• Strong written and verbal presentation skills.
• Superb organizational and time management skills.
• Proactive and thorough in their approach.
• Takes responsibility and ownership for tasks.
• Can work independently to achieve goals and has a positive attitude.
• Has a global perspective and appreciation for cultural differences.
• Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills.
• Able to multi-task and work well with others.
• Discretion and integrity.
• At ease in fast-paced, high energy, ever-changing work environment.
• In-depth knowledge of the television/entertainment industry.
• Prior experience in entertainment preferred.
• Experience working in a fast-paced environment with tight deadlines.
• Education: B.A., B.S., or equivalent experience.
• Software skills required concur, keynote, power point, excel, airtable.