Administrative Asstistant II, Data Analytics

4 Minutes ago • All levels • $62,400 PA - $79,040 PA

Data Analysis

Job Description

We are looking for an administrative assistant II to join our data analytics team, supporting the executive team including the SVP/department head, 2 VPs, a Director as well as other team members. The position will also work closely with the Operations team on department budgeting, invoicing, team events, and overall organizational coordination. The ideal candidate will be a proactive communicator who can anticipate the needs of the executives to keep the department on track.

Good To Have:

Prior experience in entertainment and/or research preferred.

Must Have:

Provide organizational and administrative support to department executives, anticipating needs and staying ahead.
Invoice tracking and processing.
Schedule, calendar, and phone management; keep executives on schedule.
Maintain and distribute programming schedules and other relevant reports.
Manage calendar and activities (setting meetings, call lists).
Take and distribute notes from team meetings/calls.
Coordinate travel, visas, schedules, and other travel logistics.
Generate travel and expense reports.
Create and maintain global contacts.
Create and update presentations, letters, and other management reports and communications.
Perform internet research.
Strong computer skills (Excel, Word, PowerPoint, Internet savvy).
Expertise in Ariba and Concur software.
Attention to detail and accuracy.
Strong written and verbal presentation skills.
Superb organizational and time management skills.
Proactive and thorough in approach.
Takes responsibility and ownership for tasks.
Can work independently to achieve goals and has a positive attitude.
Excellent oral and written communications skills.
Able to multi-task and work well with others.
Discretion and integrity.
At ease in fast-paced, high energy, ever-changing work environment.
In-depth knowledge of the television/entertainment industry.
Experience working in a fast-paced environment with tight deadlines.
Education: B.A., B.S., or equivalent experience.

Perks:

May qualify for incentives and/or comprehensive benefits.

Add these skills to join the top 1% applicants for this job

team-management

timeline-management

excel

data-analytics

game-texts

Responsibilities

Provide organizational and administrative support to the department exec(s), anticipating needs of the and always being two steps ahead
Invoice tracking & processing
Schedule/Calendar/Phone management; keep exec(s) on schedule
Maintain and distribute programming schedules and other reports relevant to team’s work
Manage calendar and activities (Setting meetings, Call list, etc.)
Take and distribute notes from team meetings/calls
Coordinate travel, visas, schedules and other travel logistics
Generate travel and expense reports
Create and maintain global contacts
Create and update presentations, letters, and other forms of management reports and communications
Internet research
Special projects/additional duties as required

Qualifications

Strong computer skills (Excel, Word, PowerPoint, Internet savvy)
Expertise in relevant software, including Ariba and Concur
Attention to detail and accuracy
Strong written and verbal presentation skills
Superb organizational and time management skills
Proactive and thorough in their approach
Takes responsibility and ownership for tasks
Can work independently to achieve goals and has a positive attitude
Has a global perspective and appreciation for cultural differences
Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills
Able to multi-task and work well with others
Discretion and integrity
At ease in fast-paced, high energy, ever-changing work environment
In Depth knowledge of the television/entertainment industry
Prior experience in entertainment and/or research preferred
Experience working in a fast-paced environment with tight deadlines
Education: B.A., B.S., or equivalent experience