Assistant/Administrative Support Officer

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

Thales in the Czech Republic employs over 400 people from 45 different nationalities. A total of 15 teams work on projects for government agencies, banking, mobile services and the Internet Of Things (IoT) technology. At the core of our business is the development of software which we configure and embed in a multitude of different devices and form factors. These include many kinds of payment cards, SIM cards, travel passes, secure eBanking devices, authentication tokens, machine identification modules (MIM), and secure ID documents including ePassports, eID and eHealth cards, as well as eDriving licenses. Because of the international environment surrounding us every day, it comes as no surprise that English is our official corporate language.

We have a great opportunity for a conscientious, bright and capable Team Assistant to join us at Thales in Prague.

As a Team assistant at Thales you will help with administrative duties that require little oversight. You will organize internal team meetings and prepare itineraries to ensure all employees are on the same page. Other responsibilities include: sorting emails by importance, a making copies, running errands, preparing documents and organizing electronic files. Promptness, effective communication skills and attention to detail are top job requirements. Team Assisnat is part of Facility team and is reporting to Facility Manager.

Your weekly responsibilities:

• Admin support for technical teams
• Purchase Request &Purchase Order creation and distribution in Oracle computer Software - intercompany invoices, SW&HW
• In house catering, coordinate office lunches and dinners with team members; office events
• Business travel management-make travel arrangements, including flights, lodging and rental cars
• You will be involved in office management duties and the production and distribution of correspondence as well as assist in the preparation of presentations and reports.

About you:

• Previous experience as Team/Personal Assistant or Administrator
• Proficient in the Microsoft Office Suit; Oracle
• Good communication in English
• We are looking for autonomous, organised individual, with the ability to take initiative and work within a dynamic fast-paced environment
• Good attention to detail, friendly and professional nature will be fitting when working within this vibrant site team, and key in building relationships with stakeholders

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!