Associate Manager, Speaker Relations, Fortune Live Media

Associate Manager, Speaker Relations, Fortune Live Media

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Fortune Live Media produces premier conferences and events that unite leading innovators and thinkers on today’s most important business and societal topics. Through editorially driven, high-quality gatherings, we deliver impactful experiences and key takeaways for attendees and speakers. This role ensures speakers receive world-class support before, during, and after each event.

Key Responsibilities

Speaker Relations and Data Management

• Serve as the principal logistical liaison for invited speakers and their teams, delivering comprehensive event details, schedules, and real-time updates from initial confirmation through event close.
• Maintain robust, up-to-date speaker databases using CRM platforms (Salesforce and CVENT), monitoring progress, pulling reports, and offering demographic insights to stakeholders. The ideal candidate is data-driven, leveraging insights to inform speaker strategy and enhance stakeholder reporting.
• Oversee travel and accommodation arrangements, providing tailored itineraries, detailed instructions, and white-glove support for VIPs to ensure a seamless event experience.
• Address queries promptly, manage speaker wrangling and room proctoring, and coordinate with security and production teams to deliver a polished Fortune on-site experience for all speakers and guests.
• Collect, track, and archive all required speaker documentation—including release forms and biographical materials—and ensure alignment of content with event themes and standards.
• Prepare credentials and access materials for speakers and their guests; compile and share internal contact lists for efficient on-site coordination.

Event & Project Management

• Manage and update the speaker tab on event websites, verifying the accuracy of speaker profiles (names, titles, photos) and ensuring all materials are consistently presented in Fortune’s signature editorial style.
• Monitor and track budget allocations related to speaker travel and accommodation, technology, and logistics.

Qualifications

• Bachelor’s degree and 3–4 years of relevant experience in conferences, event management, public relations, or client service.
• Outstanding interpersonal skills and the ability to build positive, lasting stakeholder relationships.
• Superior organizational and project management abilities, including managing deadlines and budgets, scheduling, and juggling multiple priorities in dynamic settings.
• Demonstrated experience working with senior executives, high-profile talents, and sensitive protocols.
• Familiarity with AI systems and processes, and enthusiasm for applying them in day-to-day workflows, is a plus.
• Advanced proficiency with event management and CRM technology (CVENT, Salesforce), and advanced Excel skills (pivot tables, VLOOKUP, mail merge).
• Ability to swiftly learn event data management tools and platforms.
• Strong passion for live events, public relations, or marketing, and a genuine interest in business news and trends.
• Willingness and ability to travel domestically and internationally as required.

Total Compensation Range: $75,000-$80,000 (exempt). Commensurate with experience. This range is a good faith estimate and may ultimately vary based on a number of relevant factors.

A few of Fortune’s perks and benefits:

• 20 vacation days and 2 personal days on top of 11 company holidays and an honor-based sick leave policy
• Health, dental, and vision coverage (90% paid for individuals and families), along with flexible spending accounts where Fortune contributes to your HSA
• 401(k) plan
• Generous parental leave
• Dependent care, commuter, and cell phone benefits
• Tuition reimbursement program
• A commitment to an open, inclusive, and diverse work culture

Location: This role will be based in NYC with 5 days/week in the office.

For Residents of California: Our California Resident Applicant and Prospective Applicant Privacy Notice is located at this link: https://fortune.com/california-resident-applicant-and-prospective-applicant-privacy-notice/

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