Automotive Administration Assistant

Company Description

Established in 1911, Dutton Automotive is the largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family and commercial vehicles in Australia, focused on reliable and customer-centric automotive services.

Dutton Automotive was recently acquired by Japanese conglomerate Sojitz Corporation. Sojitz employs over 20,000 people and operates in 87 countries across the globe. Dutton Automotive is a Co-Major Partner of Essendon Football Club.

A.O. Dutton opened his first garage on Burnley Street, Richmond. Driven by an obsessive focus on customer experience, today, Dutton Automotive operates from 24 dealerships throughout Australia. We currently have over 300+ staff nationally.

Job Description

We are seeking a proactive, detail-oriented, full-time Administration Assistant.

Reporting to the Senior Administration Manager, as the Administration Assistant, you will play a crucial role in ensuring the seamless operation of the dealership, including providing administrative support to our Sales Executives, managing customer information, and maintaining accurate records. Your willingness to learn, positive attitude, and strong organisational skills will be essential.

This role will see you;

• Provide administrative support to our friendly Sales Executives.
• Accurately input and manage customer information, vehicle records, and inventory data via internal systems.
• Ensure accurate banking details are received.
• Coordinate with the onsite Finance Manager to send external invoices.
• Input supplier invoices against vehicles accurately.
• Record Roadworthy Certificate (RWC) information for each vehicle.
• Allocate registration to each vehicle sold as per VicRoads compliance.
• Assist the sales team in accurately entering vehicle sales and preparing paperwork for customers.
• Follow up on outstanding information related to vehicle sales.

Qualifications

You will also have proven abilities in the following:

• Willingness to learn, adapt, and grow within the role.
• Strong attention to detail with strong data entry skills.
• Excellent verbal and written communication abilities.
• Ability to work independently and collaboratively within a team.
• Highly organised, self-motivated, and proactive with a can-do attitude.
• Previous experience within the Automotive industry is advantageous, but not essential.

Additional Information

Benefits & Perks:

• Free On-site car parking.
• A 'paid day of Leave' to celebrate your Birthday.
• Refer a friend and we will provide an upfront bonus!
• Access to Employee Novated Lease Program.
• Access to a fully funded EAP Program to support you and your family.
• Exclusive access to PitStop offering direct access to shopping discount codes and discounted gift cards, helping you save while you shop!

At Dutton Automotive, we value our customers and our employees. Our values are built on prioritising our customer needs, valuing our employee's flexibility to change, and fostering creativity and initiative. If you share our values and have the skills and experience, we are looking for, we encourage you to apply for this exciting opportunity.