Company Secretarial Administrator

Company Description

BlueScope is an Australian-born global success story spanning 15 countries. Our team of over 16,500 people is our strength and we want our people to be safe, successful and well.​

We love what we do. We’re committed to being leaders and innovators in transforming steel into smart products and solutions that stand strong at the heart of our communities – essential for our homes and hospitals, bridges and stadiums, renewables industry and critical infrastructure. ​

Our valued brands include COLORBOND® steel, ZINCALUME ® steel, COLORSTEEL®, BlueScope ZACS®, LYSAGHT® steel building products, Varco Pruden ® and Butler ® engineered buildings.​

Be part of the action as we transform our business and drive sustainable growth, creating value for our customers and communities.

Job Description

The Company Secretarial Administrator reports to the Company Secretary and is responsible for supporting and assisting in the administration and maintenance of key governance systems and processes in the Company Secretarial team.

This role is based in our Melbourne CBD office.

The role

This is a dynamic and detail-oriented role at the heart of our governance framework, providing critical support to our Board and Committees and other members of the Company Secretariat team. You’ll play a key role in ensuring the smooth organisation of meetings and governance processes, while also contributing to the ongoing enhancement of our systems, policies, and procedures. With a balance of day-to-day coordination and forward-looking improvement work, this role offers the opportunity to make a real impact in strengthening governance practices across the organisation.

Key Responsibilities

In this role, you will:

• Help administer the Board and Committee meeting process, ensuring timely provision and distribution of papers and materials.
• Prepare support materials for Board and Committee meetings, including draft run sheets and template minutes.
• Maintain the Board/Committee document portal and track key dates across the governance cycle.
• Coordinate approvals and execution of documentation in line with policies and procedures.
• Manage the Company Secretarial intranet and assist with archiving Board/Committee papers and records.
• Liaise with internal and external IT/software providers to maintain and enhance governance systems (including Diligent, Diligent Entities, SharePoint, NetDocs, Xakia).
• Support the members of the Company Secretariat team with ASX releases, ASIC lodgements, and other administrative/paralegal functions as required.
• Contribute to team projects, improvements, and efficiencies, supporting the success of the Company Secretarial function.
• Coordinate team meetings and provide proactive support across Legal & Company Secretarial teams.

Qualifications

What we are looking for:

• Exceptional organisational and communication skills, with the ability to manage workflows and strict deadlines.
• Strong attention to detail and the ability to present information clearly and accurately.
• A proactive, flexible, and collaborative approach, with confidence in building productive stakeholder relationships.
• Familiarity with governance systems and tools (such as Diligent or SharePoint), or the ability to quickly develop technical knowledge.
• Experience in company secretarial, governance, or legal administration roles (highly regarded).

Additional Information

Why BlueScope

As we’re creating strength for the future through our people, products and solutions, BlueScope gives you opportunities to innovate, learn and grow with the business, supported by inclusive leadership and a positive, passionate team. At BlueScope:

• Create innovative solutions. Seek better, smarter ways to solve problems, create sustainable solutions and make things happen.
• Learn and develop as you grow. Expand your horizons connecting with a global network of people and ideas. With opportunities to learn and develop, specific to your role and aspirations, you’ll build expertise today and capabilities for the future.
• Experience connection and care. Experience a positive, inclusive working environment where we look out each other’s safety and wellbeing.
• Deliver work that matters. Every action you take matters in delivering for our customers and strengthening communities for the future. We value what you do.

Bring your energy and can-do spirit as, together, we transform the future and drive Our Purpose: “We create and inspire smart solutions in steel, to strengthen communities for the future.”

Join us, creating strength for the future.

To apply, please click on the relevant link. For further information please contact Lara Tinkler – lara.tinkler@bluescope.com